Overview
Administrative support coordinator administrative support coordinator – psychology department Jobs in San Bernardino County, CA at California State University, San Bernardino
Administrative Support Coordinator (Administrative Support Coordinator II) – CSBS – Psychology Department
California State University, San Bernardino
Job No:
535959
Work type:
Staff
Categories:
Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Job Summary:
The Administrative Support Coordinator provides coordination of entire clerical and administrative support functions for the Department of Psychology.
Duties and responsibilities
Administrative Student Support
Provides administrative student support by responding to questions from current and prospective students relating to program requirements and prerequisites, transferability, enrollment, and graduate check. Responsible for meeting the University, College and Department deadlines under general direction and in consultation with the Department Chair, maintain the smooth operations of the Department office and its programs by evaluating and making recommendations relating to the operations and procedures. Supports students in navigating appropriate University forms such as Change of Grade forms, Petition for Waiver of University Regulations, Drop and Add after Census, Individual Program Plan of Work, Advancement to Candidacy, Change in Program, Student Leave of Absence, and Course Adds and Overloads to ensure necessary student support. In consultation with Department Chair, builds class schedule, maintains current course updates, and maintains term schedule of classes, which includes entering course restrictions, adding classes, canceling classes, notifying students, increasing enrollment limits, and making staffing changes. This includes independent studies at undergraduate level, entering into university PeopleSoft system in order to provide students registration access to university courses. In consultation with Department Chair, reviews course enrollments at start of each term to determine whether student enrollment warrants all courses to proceed as scheduled. Maintains any required department databases.
Faculty Support
Obtains office hours from all department faculty, adjuncts, and graduate teaching associates and distributes schedule to faculty, staff, college, and students to inform students of faculty availability. Provides clerical and administrative support for Department Chair, Full-Time Faculty, and Part time Faculty; Assists with, coordinates, and processes Part-Time Faculty hires. Maintains up-to-date Part-Time Faculty personnel file by filing necessary paperwork and distributes to appropriate administrative offices. Supports faculty with travel processes. Coordinates and maintains calendar for department conference room and department computer lab. The incumbent has access to reserve other campus rooms. Processes and reports time sheets ensure signatures from department chair and submitting to Master Timekeeper in College Office. Acts as liaison between faculty and students to facilitate flow of communication and information within the department. Faculty Recruiting Support: Assists with recruitment, submits job description ads through multiple venues for all faculty position during a recruiting and hiring year. Assists candidates with the reimbursement process and all related expense paperwork for tenure track candidates brought in for student assessment, interviews with chair, faculty, and college Dean …
Title: Administrative support coordinator administrative support coordinator – psychology department
Company: California State University, San Bernardino
Location: San Bernardino County, CA
Category:
