Overview
Administrative Support – Corvallis #29 Jobs in Corvallis, OR at Les Schwab Tire Centers
JOB DESCRIPTION
Job Title: Office Assistant II – Generalist
Department: Administrative Team
Supervisor: Executive Assistant
Supervises: N/A
Exempt/ Non-Exempt: Non-Exempt
Position Overview: This position is responsible for providing administrative and clerical support to staff. This position requires effective communication skills, professional problem solving, versatility, flexibility and the ability to prioritize assignments while meeting deadlines. Primary duties include: entering information into various databases, tracking and archiving agency contracts, assisting in entering and gathering program metrics, taking minutes in public meetings, and providing receptionist coverage and offering general office support for the Agency. This position is under the supervision of the Executive Assistant.
Essential Duties and Responsibilities include the following:
General:
Administrative support, data input, and word processing for staff, as assigned.
Provide data entry, editing and report generation for various agency and governmental data systems, including coordinate receipt of data, data entry and analysis.
Compile, review, and prepare monthly Planning and Management Council meeting packets for mailing and Governing Board meeting packets for e-mailing.
Set up meeting rooms for public meetings and taking minutes in meetings as assigned.
Provide back up in the receptionist area as assigned.
Copy/Mailroom tasks and responsibilities that ensure smooth processing of outgoing mail, including preparing DMS mailing, timely processing of copy requests, and conducting weekly inventory, supply ordering and tracking including supplies for maintenance of facilities.
Provide training and support for office equipment, including copiers and printers.
Update ALTCEW website as requested.
Track and file Agency contracts in both paper and digital form. Maintain organization and archive files as needed.
Other duties as assigned.
Skills, Knowledge, and Abilities
Skills, Knowledge and Abilities Skills, knowledge, abilities, and experience are required in computer software; specifically, Microsoft Office Word and Outlook. Experience working with databases required. Prefer experience with Excel, Power Point, Access, Publisher, and Adobe Acrobat. Must have a clear understanding of, and experience developing and inputting data into a variety of computer databases, including the ability to generate queries/reports. Must have the ability to learn and operate other computer applications as required to complete all work as assigned. Requires ability to work independently and as part of a team both within and outside of your department. Demonstrates effective oral and written communication skills with the ability to establish and maintain positive professional relationships with a diverse group of individuals. Ability to understand and follow verbal and written directions, conceptualize projects and tasks, and efficiently complete a variety of work assignments. Ability to maintain confidentiality. Ability to type 45 wpm, and possess excellent grammar, spelling and document formatting skills. Ability to prioritize and re-prioritize changing tasks.
Physical Demands
Ability to work on computers and the telephone for long stretches of the day, frequent typing for up to 7.5 hours per day. Have speech, visual, and hearing skills sufficient to interact with staff and the public. Must have finger dexterity to operate computers. Occasional periods of writing. Infrequent bending, stretching, and lifting. Must have the ability to lift 15 pounds on a regular basis (computer case with laptop and files).This position is required to perform the essential functions of the position in the office, fulltime. This position does not involve remote work.
Behavioral Expectations
Maintains a friendly, courteous, and respectful demeanor Communicates effectively in one-on-one and small group settings. Capable of being a collaborative team member contributing to the organization’s goals. Takes initiative to achieve work objectives and consistently demonstrates honest and ethical behaviors. Establishes positive relationships with clients, volunteers, coworkers, team, and supervisors. Represents the agency in a positive and professional manner. toward clients, coworkers, and volunteers. Exhibits compassion for our clients and their well-being.
Minimum Qualifications
Some college or technical degree and two years of verifiable experience in an office setting; or, high school diploma/GED and three years verifiable experience in an office setting. Experience in a local social services field is preferred.
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Title: Administrative Support – Corvallis #29
Company: Les Schwab Tire Centers
Location: Corvallis, OR
