Overview
Administrative Support II Jobs in Corpus Christi, TX at City of Corpus Christi
About Dean Dorton
Dean Dorton’s team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.
About the Role
Administrative Assistants provide administrative support to Directors and Associate Directors and act as a resource to all team members within assigned service groups. Thus, this role is key to efficient and successful operations within a service group.
Essential Duties & Responsibilities
Serve as the primary administrative liaison to our clients for your assigned partners and leaders.
Facilitate the smooth operation of administrative processes.
Ensure delivery of client documents are performed adequately and efficiently, both electronically through our secured electronic portals and via standard mail/shipping.
Compose and proof general correspondence including letters, memos, reports, presentations, and emails.
Organize and schedule meetings, including location, invitations, catering, and room and equipment preparation.
Coordinate travel logistics and associated expense report preparation for partners and service group leaders.
Provide general administrative activities including organizing and maintaining electronic filing systems, processing paperwork, copying/filing, and prioritizing calls/mail.
Handle highly confidential information and various administrative project support as needed.
Assist with preparing and submitting monthly expense reports.
Maintain client databases, update CRM and other client platforms.
Support calendar management.
Provide backup to various roles within the Administrative Support and Operations team, including document processing during peak workload periods, and other general administrative functions as needed.
Experience & Qualifications
High school diploma or equivalent; college degree preferred.
Prior experience as an Administrative Assistant at a professional services/financial services/accounting/tax/audit firm preferred.
Excellent communication skills, both verbal and written.
Attention to detail and accuracy in data entry and document preparation.
Strong critical thinking skills required; ability to manage multiple tasks, projects, and deadlines successfully.
Software & Tools
MS Office Suite (Word, Excel, Outlook and PowerPoint)
Online form software
Scheduling/calendar tools and software
Communication platforms
Dean Dorton is an Equal Opportunity Employer. We’re committed to growing and empowering an inclusive community within Dean Dorton and our industry which is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives across our organization. We encourage you to apply for our available positions, even if you don’t necessarily check every box on the description.
Title: Administrative Support II
Company: City of Corpus Christi
Location: Corpus Christi, TX
