Overview
Administrative Support II Jobs in Alexandria, VA at Virginia Department of Social Services
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
The New Mexico Forestry Division retains lead responsibility for wildland fire management on all non-federal, non-tribal, and non-municipal lands, maintaining fire suppression capacities and emphasizing public and firefighters¿ safety. The Forestry Division promotes healthy, sustainable forests and watersheds in New Mexico for the benefit of current and future generations.
Why does the job exist?
The purpose of this position is to serve as the focal point for all fiscal, payroll, human resource, administrative and budget of the Forestry Division’s Resource Protection Bureaus Albuquerque Fire Center (AFC) office in Albuquerque and Inmate Work Camp (IWC) office in Los Lunas. This position is responsible to assure all financial and administrative matters of the office(s) are managed in a professional, timely and accurate manner. Duties of this position include, but are not limited to, budget management, procurement, payables, cooperator and fire billing, payroll, human resources, petty cash, records management, fixed assets, cost reimbursement, contract management, accomplishment reporting, cash receipts, filling and office supply ordering and inventory. This position has multiple funding sources; general, federal and state funds which increase the complexity of the accounting significantly. This position will assist Forestry Division Albuquerque and Santa Fe Administration as well assist Forestry Division six districts with wildland fire administration responsibilities as needed.
How does it get done?
The Administrative Management Officer (AMO) prepares and processes purchase documents and payment vouchers. They conduct administrative duties and maintain and track the AFC and IWC budget. The AMO conducts office management activities such as receptionist duties; filing and file maintenance; maintaining an inventory of office and cleaning supplies; maintenance of office machines, telephone system, and data systems; administrative training of AFC and IWC staff; payroll; maintenance and accounting of petty cash; and human resources. They provide wildland fire suppression and business support for AFC, IWC and Districts. The AMO assists AFC and IWC with delivery of its natural resource public education and information program.
Who are the customers?
Primary customers are Albuquerque Fire Center staff, Inmate Work Camp staff, Corrections Department staff, Division administrative staff, financial staff, and vendors.
Ideal Candidate
Primary customers are Albuquerque Fire Center staff, Inmate Work Camp staff, Corrections Department staff, Division administrative staff, financial staff, and vendors.
Minimum Qualification
Bachelor’s degree in Finance, Accounting, Economics, or Business Administration and two (2) years of directly related experience in budgeting, accounting, and/or auditing. Any combination of education from a college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience. For use at the State Investment Council only: any budgeting, accounting, and/or auditing experience is acceptable.
Employment Requirements
Express ideas orally and in writing. Demonstrate an understanding of forest management techniques and familiarity with wildland fire response and administrative functions.
Must maintain and possess a current New Mexico Driver’s License and a Defensive Driving Certificate.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
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Agency Contact Information: Vernon Muller (505) 690-1069. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Title: Administrative Support II
Company: Virginia Department of Social Services
Location: Alexandria, VA
