Overview
Administrative Support II Jobs in Forest Park, GA at Hub Group
Location: 8525 Jefferson St. NE, Albuquerque, NM (on-site)
Full-Time: Exempt, 40 or more hours per week
Pay: $80,000 – $100,000
Schedule: Monday–Friday, 8:30 a.m. – 5 p.m.
Benefits: Paid time off, sick leave, and holidays; 401(k) plus company match; health and disability benefits; gym discounts; and more!
Are you the kind of person who makes things happen calmly, confidently, and with precision? We’re looking for an Executive Assistant to the CEO who brings order to complexity, thinks three steps ahead, and takes pride in getting the details right. This is a hands-on, high-trust role at the heart of Dion’s — perfect for someone who values service, enjoys variety, and believes work can (and should) be enjoyable.
As the Executive Assistant to the CEO, you’ll be a vital partner in supporting our CEO’s mission to lead, inspire, and drive Dion’s and Tula’s forward. You’ll play a key role in ensuring the CEO’s time is effectively managed, allowing them to focus on strategic initiatives and relationship building. This is an opportunity to join a supportive, collaborative team where your contributions will make a meaningful impact every day.
What you’ll do:
Calendar Management: Oversee the CEO’s calendar, including scheduling and coordinating meetings, events, and personal appointments. Troubleshoot conflicts and ensure effective time management.
Meeting Preparation and Support: Arrange on-site meetings, prepare agendas, distribute required documents, and coordinate follow-up actions. Take accurate meeting notes as needed.
Email and Call Management: Manage daily email and phone communications, sort messages, respond as appropriate, and flag critical issues for the CEO’s attention.
Correspondence and Relationship Management: Coordinate visits and thank-you notes to celebrate and recognize employees.
Travel Coordination: Arrange all aspects of travel, including accommodations, transportation, and meals.
Board Support: Collaborate with directors to prepare materials for quarterly Board meetings, maintain accurate meeting notes, and coordinate off-cycle meetings as needed.
Document Preparation: Draft presentations and public remarks to be delivered by the CEO, ensuring clarity and alignment with organizational messaging.
Expense and Financial Coordination: Manage the CEO’s expense reports, track dues and subscriptions, and coordinate with the CFO to distribute financial documents.
Event Coordination: Assist in planning company-wide meetings, industry gatherings, and events hosted by the CEO.
Project Management: Conduct research, analyze information, and prepare concise summaries for the CEO. Assist with ad hoc projects as assigned.
Process Improvement: Continuously seek ways to improve the efficiency and effectiveness of the CEO’s administrative processes.
What you’ll need:
A minimum of three years’ experience as an executive assistant supporting C-level executives.
Advanced proficiency in Microsoft Office suite.
Exceptional verbal and written communication skills.
Ability to work a flexible schedule as needed.
Commissioned as a notary is a plus.
Strong attention to detail and organizational skills.
Integrity, discretion, and a commitment to professional excellence.
What you’ll get:
Competitive pay ranging from $80,000 – $100,000
Paid time off, sick leave, and holidays
401(k) with generous company match
Health, dental, and vision insurance
Company-paid disability and life insurance
50% off gym membership at Defined Fitness or Sports & Wellness
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Title: Administrative Support II
Company: Hub Group
Location: Forest Park, GA
