Overview
Administrative Support (MAZ2025) Jobs in Mesa, AZ at Realmanage Llc
Description:
Executive Assistant/Office Manager
We are America’s #1 Arch Support Company, and we are growing! We have an immediate need for an experienced Executive Assistant to join our team and support our Executive team.
Summary:
As the Executive Assistant/Office Manager, you will play a crucial role in ensuring the smooth functioning of our organization by providing executive level administrative support to our leadership team and acting as a trusted liaison between the executives and various stakeholders.
Responsibilities:
Support Executive with day-to-day administrative needs, including, but not limited to:
Preparing materials needed by the executive team for meetings, correspondence, appointments, telephone calls, etc., and informing executives on matters to be considered.
Staying current with projects that the executive team is currently managing and acting or referring issues that are important to moving the projects forward.
Setting up new hires with equipment, clean workspace
Managing the executive team schedule, anticipating preparation time and materials, conflicts, and follow up needs.
Booking web conferences and/or travel and arranging meetings, managing complex schedule for executive team and direct reports.
Preparing expense reports, approving expense reports for direct reports.
Screening telephone calls, greeting visitors, opening, and distributing incoming correspondence; personally, responding to requests for information concerning office procedures; determining which requests should be handled by the executive, appropriate staff member, or another department.
Coordinating meetings, trainings, and conferences; assembling and distributing background materials well in advance of all meetings
Coordinating department activities (e.g., birthday and service anniversary recognition)
Assisting with office tasks, including supporting front desk/reception and mail room, as needed
Assisting members of department with software and systems’ needs, as necessary
Working with IT, managing departmental IT needs
Carrying out repetitive office procedures independently
Ordering office supplies, snacks, and other office items
Supporting ad hoc projects as needed
Creating and supporting a positive, professional, team-oriented, harassment-free work environment by understanding and complying with the Company’s policies, by demonstrating the Company’s values, and by being a role model for the Company Brand.
As a part of The Good Feet Store family, you’ll enjoy benefits such as:
Base Compensation $75k-$85k
Health, Dental and Vision insurance
Flexible spending account (FSA)
401(k) w/company match
PTO (Vacation & Sick)
Paid Holidays
Employee discounts
#EAPS1
Requirements:
Travel Requirements:
This position could involve occasional travel to support our executives during business trips and off-site meetings. The estimated travel frequency is less than 10% and it may vary based on the executives’ schedules and business needs.
Education and/or Experience:
High school degree or GED required. Associate or bachelor’s Degree strongly preferred.
Must have 3-5 years of related job experience supporting high level executives required
Positive “Can do” attitude mandatory. Must be a self-starter.
Exemplary skill with software programs including Microsoft Outlook, PowerPoint and Excel
Ability to prioritize and handle multiple tasks with poise.
Ability to be an effective team player and be empathetic to all employees.
Ability to use discretion under a variety all circumstances and especially when managing confidential information.
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Title: Administrative Support (MAZ2025)
Company: Realmanage Llc
Location: Mesa, AZ
