Overview
Administrative support services manager Jobs in Surrey, British Columbia, Canada at Government of Canada – Western
Overview Languages
English
Education
Bachelor’s degree
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities Tasks
Co-ordinate administrative services
Evaluate the operations of a department providing administrative services
Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
Interview, hire and provide training for staff
Plan, administer and control budgets for client projects, contracts, equipment and supplies
Prepare reports and briefs for management committees evaluating administrative services
Organize and maintain inventory
Supervise office and volunteer staff
Type and proofread correspondence, forms and other documents
Supervise other workers
Schedule and confirm appointments
Respond to employee questions and complaints
Plan, develop and implement recruitment strategies
Oversee the preparation of reports
Oversee development of communication strategies
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Manage contracts
Manage training and development strategies
Maintain and manage digital database
Establish and implement policies and procedures
Determine and establish office procedures and routines
Consult with clients after sale to provide ongoing support
Work with minimal supervision
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Perform data entry
Provide customer service
Order office supplies and maintain inventory
Advise senior management
Oversee the analysis of employee data and information
Arrange travel, related itineraries and make reservations
Work with the marketing department to understand and communicate marketing messages to the field
Set up and maintain manual and computerized information filing systems
Plan and organize daily operations
Open and distribute mail and other materials
Evaluate daily operations
Direct staff
Direct and control daily operations
Coordinate the flow of information within the team
Supervision
3-4 people
Experience and specialization Computer and technology knowledge
MS Office
MS Outlook
MS Excel
MS Word
Google Docs
Additional information Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large caseload
Large workload
Repetitive tasks
Ability to work independently
Personal suitability
Accurate
Excellent written communication
Organized
Team player
Time management
Client focus
Reliability
Ability to multitask
Adaptability
Accountability
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Title: Administrative support services manager
Company: Government of Canada – Western
Location: Surrey, British Columbia, Canada
Category: Administrative/Clerical (Administrative Management, Office Administrator/ Coordinator)
