Overview
Administrative Support Specialist Jobs in Moncks Corner, South Carolina, USA at BERKELEY COUNTY GOVERNMENT
This position typically performs various administrative tasks including but not limited to overseeing maintenance of files and records for all projects, promoting inter-departmental workflow, tracking project status, assisting in preparation of legal documents, and dealing courteously and effectively with fellow employees and citizens.
ESSENTIAL JOB FUNCTIONS:
Coordinates activities and/or provides administrative support for the department which requires an understanding of complex processes, data, and/or operations of department.
Prepares necessary correspondence, internal reports or materials, and regulatory reports.
Creates plan cases. Logs in submittals for review.
Receives inquiries from the public by letter, phone and in person, and furnishes information and directs inquiries to the proper source.
Assists in follow-up of departmental project status.
Schedules appointments, meetings, and special events.
Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry and review.
Creates and/or maintains associated documents, permits, and databases.
Updates supervisor of critical issues/events.
Provides detailed responses to requests for information.
Assists the public by providing customer service.
Assists employees with clerical needs.
Coordinates work with other departments as needed to provide smooth workflow and exchange of information.
Invoices for tap fees, collects, and submits payments.
Prepares and sorts incoming and outgoing mail.
May attend and record minutes for various meetings.
Prepare payroll timesheets.
Updates to BCWS SharePoint site.
Orders, issues and maintain office supplies as needed.
Prepares files for archiving.
Prepares draft legal documents as needed.
Performs other duties as assigned.
High School diploma or equivalent;
Four (4) years of related administrative experience;
Special Requirements:
Data Entry/Basic Skills score of 77 is required for this position;
Word score of 55 and Excel score of 50 required for this position;
Departmental testing may be administered during interview;
A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file.
Knowledge,
Skills and Abilities
:
Knowledge of personal computers, including Word and Excel.
Knowledge of additional software such as GIS, SharePoint, Mayan, Ener Gov, etc. preferred.
Skilled in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
Skilled in the use of general office equipment.
Ability to accept payments.
Ability to manage inventory and property.
This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Normal operating hours are Monday through Friday 8:00am until 4:00pm with the ability to work flexible hours when necessary. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.
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Title: Administrative Support Specialist
Company: BERKELEY COUNTY GOVERNMENT
Location: Moncks Corner, South Carolina, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Admin Assistant, Data Entry)
