Overview
Administrative Support Specialist 12M – School Based – Roye-Williams Elementary School Jobs in Havre de Grace, MD at Iowa City Community School District
The administrative coordinator provides support for up to seven departments in Student Success. The incumbent may be responsible for coordinating the daily activities and needs of the departments including calendar management, meeting/event scheduling and material preparation, purchasing including pcard purchases and reconciliation, Tcard/travel, invoices, parking liaison, printing, and routine office management. This could also include supervision of student employees, interacting with students, parents, guardians and families, and providing assistance to campus and external customers.
The administrative coordinator provides support for up to seven departments in Student Success. The incumbent may be responsible for coordinating the daily activities and needs of the departments including calendar management, meeting/event scheduling and material preparation, purchasing including pcard purchases and reconciliation, Tcard/travel, invoices, parking liaison, printing, and routine office management. This could also include supervision of student employees, interacting with students, parents, guardians and families, and providing assistance to campus and external customers.
Responsibilities
Supports calendar, room reservations, food orders, events, printing, Tcard/travel, invoices, pcard, phones and other miscellaneous tasks for assigned areas. Provides backup support to a paired co-worker during leave or time out of the office.
Delivers and organizes supplies as needed.
Coordinates and reconciles departmental pcards and pcards for individuals in the assigned areas.
Arranges travel including transportation, lodging and conference support.
Enters transactions and invoices into Iris/business system for multiple accounts for review and approval by leadership.
Maintains and complies with purchasing card, travel card and general spending policies.
Attends departmental meetings and records minutes as needed.
Maintains distribution lists.
Issues keys for building access and makes facility requests.
Schedules conference rooms as needed.
Copier maintenance and usage reporting.
Mail packaging/labeling and billing.
Liaises with the business office on contracts as necessary.
Maintains confidentiality of sensitive information.
Provides other miscellaneous administrative support, including but not limited to petty cash oversight, student oversight, facilities support and other general support required to help an office function smoothly.
May maintain social media sites and webpages.
May work with departments, families and students to facilitate registration and ongoing support for academic courses/programs.
May provide the full scope of support for graduation, honor’s day, and awards activities, to facilitate career fairs, employer visits and related events for the career center.
May provide phone and miscellaneous support.
May monitor departmental email accounts.
Professional development to stay current on best practices for administrative staff at The University of Tennessee and the Division of Student Success.
Stays current on business systems by attending training as delivered.
Other duties as assigned.
Required Qualifications
Education: Associate’s degree
Experience: Associate’s degree and two years’ experience in office setting including managing multiple calendars and event support or bachelor’s degree and one year experience
Knowledge, Skills, Abilities: Excellent written and oral communication skills. Time management and organization with attention to detail. Extensive knowledge of Microsoft Office products, especially Outlook, Work, Excel, and SharePoint. Ability to keep sensitive information confidential.
Preferred Qualifications
Education: Bachelor’s degree
Experience: Higher education experience
Knowledge, Skills, Abilities: DASH experience
Work Location: Knoxville, TN
Compensation and Benefits
UT market range:
Anticipated hiring range: $40,000 – 45,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here
Application Instructions
For full consideration submit cover letter, resume, and references by February 1, 2025.
Additional Information on all postings provided by UTK
About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state’s flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as “Best Employer for New Graduates”, “One of America’s Best Large Employers”, “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.
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Title: Administrative Support Specialist 12M – School Based – Roye-Williams Elementary School
Company: Iowa City Community School District
Location: Havre de Grace, MD
