Overview
Administrative Support Specialist Jobs in Remote at Mobile Medical Corporation
Description
**THIS JOB POSTING IS FOR A CAMPO (CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION) POSITION AND IS BEING HOSTED ON CARY’S SITE FOR THE PURPOSES OF APPLICATIONS ONLY. AN APPLICANT THAT MAY BE HIRED FOR THIS POSITION WILL BE A CAMPO EMPLOYEE LOCATED AT CAMPO OFFICES. CARY ONLY PROVIDES CERTAIN LIMITED ADMINISTRATIVE SERVICES TO CAMPO EMPLOYEES, INCLUDING HEALTH AND WELFARE AND OTHER BENEFITS.**
The Triangle region continues to experience unprecedented growth, producing a need for infrastructure improvements that offer a range of travel choices and are compatible with the character and development of our communities, sensitive to the environment, improve quality of life, and are safe and accessible for all. The Capital Area MPO works at the heart of identifying, planning, and implementing those improvements and the Administrative Specialist is a key member of the team.
The Capital Area MPO recently adopted a new strategic plan to help guide our region’s transportation program through the next several years. We create, innovate, and work smarter. We focus on relationships and collaborate across all jurisdictions. We enjoy our work and have fun doing it. At the Capital Area MPO, you can join a team dedicated to meeting the needs of our members and the public and ensure our region remains one of the best places to live, work and play.
We are searching for a team player that is detail-oriented, organized and proactive to join our team. The CAMPO Administrative Specialist will provide essential support to the team and contribute to the smooth operation of daily activities.
This position performs administrative tasks and coordination as well as clerical and office support activities for the Capital Area MPO.
Work is performed under the general supervision of the CAMPO Finance Director/Operations Manager.
The anticipated hiring range for this position is $59,000-$72,000
Typical Tasks
Provides specialized administrative support including preparing agendas and compiling meeting materials; attending meetings and preparing minutes; reviewing/screening correspondence; coordinating schedules and calendars; developing office procedures and recommending process improvements; and/or monitoring budget-related expenses and account allocation;
Prepares and updates correspondence, presentations, charts, graphs, spreadsheets, newsletters, meeting notices, website content, and other documentation for assigned areas;
Gathers, prepares and organizes materials and information for documentation and reporting updates;
Reviews and processes of various forms and documents including: requisitions, vouchers, expense reimbursements requests, payments, work orders, contract documents, invoices, registrations, renewals, and/or travel and expenditure requests/authorizations;
Provides customer service/support by responding to internal and external inquiries; performs basic research; routes specific requests to appropriate resource; takes/delivers messages;
Updates and maintains database information and reports; researches and retrieves information; reviews data for accuracy and makes corrections; reports data issues;
Performs records retention duties in accordance with established policies and protocols;
Provides logistical support in coordination of meetings, travel, events, equipment, supplies, facility spaces; provides technical support related to office and audiovisual systems;
Monitors and maintains supplies and materials of assigned areas; monitors equipment maintenance needs; obtains vendor quotes; initiates requisitions for materials and/or services;
Performs other duties as assigned.
Knowledge, Skills and Abilities
Thorough knowledge of standard office practices and procedures, equipment, and support techniques; personal computers and related software, including Microsoft Office suite. Experience with, or ability to learn, agenda management software. Ability to acknowledge visitors/staff and provide resolution to all inquiries; communicate effectively both orally and in writing; follow oral and written instructions; work independently on responsible and confidential assignments; adapt to new technology; prioritize several projects and tasks simultaneously and within time constraints; acquire knowledge of the policies, procedures, and services of CAMPO; prepare and maintain records and reports.
Minimum and Preferred Qualifications
Any combination of education and experience equivalent graduation from high school or GED equivalency and at least four years of related clerical and/or office support in a public agency. Notary Public or the ability to obtain a Notary Public within six months is required.
Graduation from a four-year college or university with a bachelor’s degree in finance, accounting, public administration or a related field and experience with support of a public agency board is preferred.
CONDITIONS OF EMPLOYMENT:
Requires possession of a valid driver’s license with an acceptable driving record.
Requires checking references, drug testing, and background check (which may include criminal check, education verification, and credit history review) prior to employment.
Cary ensures equal employment opportunities (EEO) are provided to all employees and applicants for employment without regard to age, sex, race, color, religion, national origin, disability, political affiliation, marital status, veteran status, or genetic information.
Regular Full-Time Employees
Cary is pleased to provide excellent, competitive, and comprehensive benefits to serve the needs of our employees and their families.
Because Cary believes that employees are one of our most important resources, significant dollars (averaging about 40% of annual salary per employee) are spent each year on employee benefits.
All regular full-time employees of Cary are eligible, and benefits coverage for new employees and family members is effective upon an employee’s hire date.
Title: Administrative Support Specialist
Company: Mobile Medical Corporation
Location: Remote
