Overview
Administrative Support Specialist Jobs in Washington, DC at BlueWater Federal Solutions
Job Description
Altera empowers customers to unlock the full potential of data through cutting-edge programmable platforms. In Q4 2023, Intel announced Altera will be reported as a separate business unit beginning on January 1, 2024 with ongoing support from Intel. This will give Altera the autonomy and flexibility it needs to fully accelerate its growth and more effectively compete in the FPGA industry, which serves a broad array of markets, including the data center, communications, industrial, automotive, aerospace and defense sectors.
This position is associated to that standalone business strategy and is expected to fully transition to a standalone company at some time in the future.
About the Role:
As the executive assistant for the Vertical Market Segment division you will provide comprehensive and confidential support to the general manager. You will own meetings, events, travel, and expenses, and prepare and review documents and presentations. You will also interface with various teams and partners, both internally and externally, with professionalism and tact. To excel in this role, you will need attention to detail and accuracy, and the ability to work under pressure and prioritize tasks.
Responsibilities include but are not limited to:
General office management duties such as acquiring supplies, shipping and receiving, making shopping runs, managing team expenses, managing purchase orders, development organizational charts, executing communications, and managing division distribution lists.
Organizing and managing complex calendar schedule(s) for one or more managers, maintaining executive’s agenda and planning appointments, customer meetings, conferences, travel, expenses, catering, and other logistics.
Owns planning and executing departmental events, quarterly events, conferences, and general in-person events on a regular cadence.
Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff; customers.
Strong capability working with all office productivity software tools, internal, and cloud-based collaboration tools as well as purchasing and finance systems.
Works closely with senior leaders and their staff
Behavioral Characteristics:
Anticipatory—able to plan ahead and identify unforeseen needs through prediction and solving
Adaptable— embrace change and pivot when changes arise, willingness to challenge the status quo to drive improvement and efficiencies
Cultural steward—Brings an element of fun and caring to the workplace
Qualifications
You must possess the minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.
Minimum Qualifications:
5+ years of experience as an executive assistant or equivalent role supporting senior staff members
5+ years of experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) and/or Google Drive (Sheets, Documents, Slides)
Preferred Qualifications:
Advanced skill in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) and/or Google Drive (Sheets, Documents, Slides)
Experience supporting C-level staff members
Event Management, i.e.: quarterlies, F2F meetings, and team builders
Executive level calendar scheduling and travel arrangements
Excellent communication skills (verbal, written, & presentation) with the ability to synthesize and abstract complex information into clear messages for multiple audiences including executives, customers, and employees
Strong industry (product, business and ecosystem) acumen
Strong organizational, time management, and problem-solving skills.
Ability to work independently and collaboratively with minimal supervision.
Ability to handle multiple tasks and prioritize effectively.
Ability to maintain confidentiality and discretion.
Attention to detail and accuracy.
Ability to project confidence, competence, and credibility in any situation (Executive presence)
Ability to understand interdependencies between organizations, establish and leverage a diverse network.
This position is not eligible for Intel immigration sponsorship.
Inside this Business Group
The Programmable Solutions Group (PSG) was formed from the acquisition of Altera. As part of Intel, PSG will create market-leading programmable logic devices that deliver a wider range of capabilities than customers experience today. Combining Altera’s industry-leading FPGA technology and customer support with Intel’s world-class semiconductor manufacturing capabilities will enable customers to create the next generation of electronic systems with unmatched performance and power efficiency. PSG takes pride in creating an energetic and dynamic work environment that is driven by ingenuity and innovation. We believe the growth and success of our group is directly linked to the growth and satisfaction of our employees. That is why PSG is committed to a work environment that is flexible and collaborative, and allows our employees to reach their full potential.
Posting Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.
Benefits
We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here.
Annual Salary Range for jobs which could be performed in US, California: $71,391.00-$107,215.00 (Hourly Role)
Salary range dependent on a number of factors including location and experience
Working Model
This role will require an on-site presence.
JobType
On-site Required
Title: Administrative Support Specialist
Company: BlueWater Federal Solutions
Location: Washington, DC
