Overview
Administrative Support Specialist Jobs in Saint John, ME at Aroostook Mental Health Services, Inc.
Overview
We are seeking a motivated and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth operations within the office, providing excellent customer service, and supporting various administrative tasks. The ideal candidate will possess strong organizational skills, be proficient in computer applications, and have a proactive approach to problem-solving.
Responsibilities
Greet visitors and clients warmly, providing them with necessary information and directing them to the appropriate personnel.
Manage incoming calls and emails, ensuring timely responses and effective communication.
Maintain organized filing systems for both physical and digital documents.
Assist with scheduling appointments and managing calendars for team members.
Perform proofreading of documents to ensure accuracy and professionalism.
Utilize Office 365 Suite for document creation, data management, and communication tasks.
Provide personal assistant support to executives or team members as required.
Manage office supplies inventory and place orders when necessary.
Demonstrate excellent time management skills to prioritize tasks effectively.
Provide administative support to Human Resources, Finance, and Clinical teams.
Must be highly organized, have strong attention to detail, positive attitude, friendly disposition.
Requirements
Proven experience in an administrative role or similar position is preferred.
Proficiency in MS Office Suite applications (Docs, Sheets, Drive) is essential.
Strong typing skills with attention to detail for accurate documentation.
Excellent organizational skills with the ability to manage multiple tasks simultaneously.
Bilingual candidates are encouraged to apply as it may enhance communication with diverse clients.
Strong time management abilities to meet deadlines efficiently.
A proactive attitude with the ability to work independently or as part of a team.
Strong skills in all Office 365 programs, and adobe document processing.
If you are looking for an opportunity to contribute positively to a dynamic work environment while developing your administrative skills, we encourage you to apply for this exciting position!
Job Type: Full-time
Pay: $18.00 – $21.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Paid time off
Schedule:
8 hour shift
Work Location: In person
Title: Administrative Support Specialist
Company: Aroostook Mental Health Services, Inc.
Location: Saint John, ME
