Overview
Administrative Support Specialist Jobs in Brooklyn, NY at AB Hires and Consulting LLC
Integrated Proteins is a dynamic and innovative company that is passionate about providing exceptional service and promoting a positive work environment.
About the role
The Plant Administrative Floater oversees maintaining schedules, checking drivers in and out, ensuring all paperwork is in order, and communicating with headquarters. They also are responsible for performing laboratory testing and analysis to ensure the quality of product using various instruments and equipment to collect, receive, label, and analyze samples. They must comply with all safety regulations, work rules, SOP’s, and company policies. They also ensure the production facility meets all cGMP and safety standards by keeping the facility clean and maintained.
What you’ll do
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Responsible for printing the daily inbound and outbound schedule.
Responsible for sending daily inventory sheets to headquarters.
Responsible for ordering lab equipment and office supplies to keep the facility stocked.
Responsible for preparing paperwork for outbound bulk and dry van loads
Responsible for checking drivers in and ensuring they have the proper paperwork
Responsible for following up with carriers that have unload appointments
Responsible for scanning and filing paperwork for each order that comes into and goes out of the facility.
Responsible for maintaining paperwork associated with Safe Feed/Safe Food and SAGARPA certifications.
Responsible for proper labeling of files.
Responsible for receiving inbound packages and sending out mail.
Must be able to maintain good housekeeping practices in the work area.
Must comply with all safety rules and procedures.
Must wear and maintain the required protective clothing and equipment.
Perform standardized tests on the product.
Notify production and management immediately when product is out of specification
Assist in managing retain program
Create Retain samples for all inbound and outbound loads (for 6-months storage)
Complete paperwork as directing using good documentation practices
Monitor shared lab email inbox and make sure all emails are responded t in a timely manner
Perform regular cleaning and maintenance on lab equipment.
Notify management when supplies are running low.
Provide information to production staff and management when requested.
Communicate any safety or quality concerns with plant management and corporate quality team.
Complete all required food safety, cGMP, and OSHA trainings as assigned
Other duties as assigned
Qualifications
Previous experience in an administrative or office assistant role is preferred.
Strong organizational and time-management skills.
Ability to handle multiple tasks and work well under pressure.
Proactive, resourceful, and able to solve problems effectively.
Strong attention to safety practices and following procedures.
Excellent communication skills, both written and verbal, and the ability to work in a team environment.
Valid driver’s license and reliable transportation (preferred).
Good communication skills
Attention to detail
Analytical
Reliable
Able to multi-task
Problem-Solving
Physically able to carry out job duties
Team player
Benefits
401(k) & 401(k) matching
Health, Dental, and Vision insurance
Other supplemental insurance
Company paid life insurance
Paid time off/Paid Holidays
Work Environment & Physical Demands
The work environment is one of professional office with open collaboration. Noise levels ranging from low to moderate. If in plant environment noise levels range from moderate to high.
To perform the job successfully, the physical demands listed are representative of those that must be met by the employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, kneel, squat, push, pull, climb stairs, walk, use hands to handle and feel, reach with hands and arms, talk, and hear. The employee may occasionally be required to crouch. The employee may occasionally lift items as heavy as 50lbs. Specific vision abilities may include the employee’s ability to see near and far distances.
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Title: Administrative Support Specialist
Company: AB Hires and Consulting LLC
Location: Brooklyn, NY
