Overview
Administrative Support Specialist Jobs in Des Moines, IA at Central Iowa Trauma Recovery Center
Initial Posting Date:
04/11/2025
Application Deadline:
04/20/2025
Agency:
Oregon Department of Education
Salary Range:
$3,705 – $5,066
Position Type:
Employee
Position Title:
Administrative Specialist 1
Job Description:
Position Title: Accountability Redesign Administrative Specialist
Classification: Administrative Specialist 1
Salary: $3,705 – $5,066 ($3,952 – $5,419 PERS)
We are seeking an Accountability Redesign Administrative Specialist to join our Office of Education Innovation and Improvement at the
Oregon Department of Education
. This is a limited duration position represented by the
Service Employees International Union (SEIU)
. This position funded through June 30, 2025 and is anticipated to be extended pending funding approval.
Current State of Oregon Employees are eligible to apply as a job rotation or work out of class opportunity. Candidates applying for job rotation or work out of class must receive and attach their supervisor’s authorization to apply. Candidates who apply for the job rotation without approval will be rejected.
This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
About Us:
The
Oregon Department of Education’s
(ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its
mission
, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
The
Office of Education Innovation and Improvement
aspires to nurture a thriving, sustainable, and innovative statewide educational vision and system rooted in humanity and responsive to complex and dynamic times. EII leads programs and practices that center on the core values of deep equity, stewardship, responsibility, belonging, reciprocity, and accountability. This office encourages and seeks accountability, feedback, evaluation, and assessment and appreciates the unique value that each person’s experiences and skills bring to the collective whole.
What you will do!
The primary purpose of this position is to provide critical support to leadership in advancing accountability, strategic planning, legislative implementation efforts, and cross-team collaboration.
Typical duties include:
Administrative and Program Support: providing administrative assistance by responding to inquiries, organizing meetings and training, preparing meeting materials and agendas, and drafting reports and documentation for internal and external use.
Project Coordination and Communication: coordinating calendars, meetings, and communications between internal teams and external partners. Supporting strategic projects run smoothly by keeping team members informed and communicating clearly.
Process Improvement and Research Support: assisting in evaluating current policies, procedures, and legislation by conducting research and recommending improvements to enhance education programs and resources.
Please click this link to view the full position description
Minimum Qualifications (Need to Have)
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Minimum qualifications must be met to qualify for this position.
Desired Attributes (Nice to Have):
Ability to work independently and exercise sound judgment including the ability to make decisions based on established guidelines, especially in the absence of direct supervision.
Excellent communication skills including experience drafting reports, preparing presentations, taking minutes, and interacting with diverse partners including school districts, advocacy groups, and internal leadership.
Excellent customer service skills including the ability to provide support and technical assistance to external and internal partners.
Experience with Word, Excel, Outlook, PowerPoint, and data platforms (ex: access and smartsheet) for tracking program performance and generating reports.
Experience compiling, reviewing, and evaluating data to support program effectiveness and decision-making.
Strong organizational skills including managing meetings, calendars, and documentation with high attention to detail and efficiency.
Familiarity with Oregon Revised Statutes, Administrative Rules, and education policies is preferred but not required.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don’t meet every one of the attributes listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
Excellent
medical, vision and dental
benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year,
3 additional paid “Personal Business Days” per year,
8 hours of sick leave accumulated every month,
Progressive vacation leave accrual and increases every 5 years.
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability,
Paid Leave Oregon
, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program:
if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
To apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Upload a resume and cover letter.
In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/Cover Letter field on the online application. Failure to attach a cover letter and resume may result in the disqualification of your application.
In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the “What we are looking for” section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/Cover Letter.
Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account.
Please contact
[email protected]
if you have any questions on the application process.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
1st Thursday of the month – 11 am to 11:45 am (PST)
Join ZoomGov Meeting
https://www.zoomgov.com/j/1618573320
Additional Information:
Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage.
The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.
Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.
Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.
If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at
[email protected]
. Please be sure to include the job requisition number.
Veterans: Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website:
Veterans Resources
. You may also call the Oregon Department of Veterans’ Affairs at 1-800-692-9666.
Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9
acceptable documents
(See page 3) for employment verification.
Helpful links and contact information:
Learn more about
ODE
Understanding the State Application Process
Resources for Job Seekers
Get There
Oregon’s easy-to-use carpool matching tool and trip planner.
Live, work, and play in
Salem, Oregon
.
For additional information, you may contact us by e-mail at
[email protected]
.
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Come for a job | Stay for a career | Make a difference…for a lifetime!
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Title: Administrative Support Specialist
Company: Central Iowa Trauma Recovery Center
Location: Des Moines, IA
