Overview
Administrative Support Specialist-Confidential Jobs in Florida at City of Deerfield Beach
Job Description
Canyon Club Condominium is a 175-unit community looking for a long-term Office Administrator. This is a part-time position. Work schedule/hours are flexible/negotiable. Salary is $20 to $23 per hour.
We are seeking a reliable person to undertake a variety of administrative tasks ensuring the rest of the staff has adequate support to work efficiently.
The ideal candidate will be self-motivated, trustworthy and competent in prioritizing duties and tasks. Exceptional organization and time management are a must. Additionally, the Office Administrator must be aware of and exercise the confidentiality requirements of the position.
Responsibilities
Manage phone calls and correspondence (e-mail, letters, packages etc.).
Support budgeting and bookkeeping procedures.
Create and update records and databases with personnel, financial, and other data.
Keep track of office supplies, and place orders when necessary.
Submit timely reports and prepare presentations/proposals as assigned.
Assist colleagues whenever necessary.
Maintain HOA website.
Qualifications
Proven experience as an office administrator, office assistant or relevant role.
Familiarity with office management procedures and basic accounting principles.
Excellent knowledge of MS Office, Google Workspace, and office management software.
Exceptional organizational skills to arrange, coordinate and monitor office operations and procedures such as filing systems, mail operations, requisition of supplies, and other clerical services.
Strong communication skills to interact effectively with other employees, board members, and visitors to the office. This includes verbal and written communication as well as listening skills.
Problem-solving skills finding effective solutions to address administrative issues as they arise, from equipment malfunctions to scheduling conflicts.
Attention to detail ensuring all administrative tasks are carried out accurately, and any discrepancies are identified and rectified swiftly.
Administrative and clerical duties: Serve as a key point of contact for residents, vendors, and staff. Handle phone calls, manage emails, and address in-person inquiries.
Job Type: Part-time
Pay: $20.00 – $23.00 per hour
Benefits:
Paid time off
Ability to Commute:
Denver, CO 80237 (Required)
Ability to Relocate:
Denver, CO 80237: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative Support Specialist-Confidential
Company: City of Deerfield Beach
Location: Florida