Overview
Administrative Support Specialist- Multiple Opportunities Jobs in Hillsboro, OR at City of Hillsboro Oregon
At Empower, we are proud to serve as a one-stop-shop business partner for healthcare organizations to support their administrative and employer needs. We strive to be more than a workplace, but also a community, where every voice is heard, and every team member is valued. Our team is driven by a shared mission to create a positive impact on healthcare organizations and the lives they touch. Join our team today to be part of our mission!
Job Summary:
As an Office Assistant, you will provide vital support to ensure the smooth operation of our organization. You will assist in various administrative tasks, coordinate office activities, and contribute to efficient workflow management.
Essential Functions:
Answer and direct phone calls in a professional manner.
Greet visitors and direct them to the appropriate person or department.
Maintain office supplies inventory and place orders when necessary.
Handle incoming and outgoing correspondence, including mail and emails.
Ensure the office environment is tidy and organized.
Assist in organizing and coordinating office events, conferences, and meetings.
Collaborate with other administrative staff to ensure seamless teamwork.
Provide administrative support to other departments or teams as needed.
Additional Responsibilities:
Performs other duties as assigned or requested.
Conforms to all applicable Agency policies and procedures.
Participates actively in continuing education and in-services.
Maintains confidentiality of patient information and business trade practices
Assumes accountability for reporting incidents and complaints according to Agency policy.
Knowledge / Skills / Abilities:
Organizational skills
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
Attention to detail and problem-solving skills.
Ability to respond to common inquiries or complaints, regulatory agencies, or members of the business community.
Time management
Cooperative attitude
Advanced written and verbal interpersonal communication
Ability to work independently and as part of a team.
Information Management:
Treats all information and data within the scope of the position with appropriate confidentiality and security.
Risk Management:
Cooperates fully in all risk management activities and investigations.
Maintains Agency/program compliance with local, state, and federal laws as well as state accreditation standards.
Minimum Position Qualifications:
Education: High school diploma or equivalent; additional certification in Office Administration or related field is a plus.
Experience: Previous experience in a similar role is preferred.
Environmental Conditions:
Standard office environment and occasional overtime or evening work may be required based on business needs.
Physical Requirements: Sitting is required. Requires ability to handle fast paced situations in a calm and courteous manner. Requires working under some stressful conditions to meet deadlines and agency needs.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities.
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Title: Administrative Support Specialist- Multiple Opportunities
Company: City of Hillsboro Oregon
Location: Hillsboro, OR
