Overview
Administrative Support Supervisor | College of EMS, Dutton Institute Jobs in University Park, PA at Penn State University
Full Job Description
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The John A. Dutton Institute for Teaching and Learning Excellence in the College of Earth and Mineral Sciences (EMS) invites candidates for theAdministrative Assistant Supervisorposition. This position is the lead admin for the Institute, supporting the Institute Director and working collaboratively with the members of the Dutton Institute, as well as faculty and staff across the college. We are seeking a highly detail-oriented, enthusiastic professional to fill this position, someone with a passion for providing excellent customer service to our faculty, staff, and students. This position will supervise the Institute’s two World Campus Program Assistants and collaborate with other department leads, as well as the College’s human resources and finance teams. The successful candidate will be responsible for the following:
Plan, organize, support, and coordinate daily office activities and administrative processes within the Institute.
Coordinate work assignments of World Campus program assistants to ensure efficient workflow and processes; Train, supervise, mentor, and evaluate these personnel.
Greet visitors and provide information; review, respond to, and direct inquiries.
Provide support for scheduling, personal calendars, and travel arrangements.
Coordinate meeting logistics including scheduling, material preparation, and agendas.
Compose, review, and distribute internal and external communications.
Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals.
Create and maintain files and databases.
Maintain inventory and order office supplies; arrange for equipment maintenance.
Serve as the Institute’s facilities coordinator, managing room access, scheduling, renovations, repairs, and asset transfers.
Resolve inquiries and ensure compliance with Institute and College and/or University policies and procedures.
Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as the point of contact with vendors.
Manage Institute budget, research funding, and scholarship awards in coordination with the College’s finance office; Create and distribute World Campus program expense reports for the College’s academic department.
Provide human resource services in coordination with the College’s HR team for Dutton Institute appointees.
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized.
The College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. Applicants should also provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/workplace.
Education and Experience
This position requires an Associate Degree and at least four years of relevant experience or an equivalent combination of education and experience.
Additional Information
To be fully considered for this position,applicants are requ…
Title: Administrative Support Supervisor | College of EMS, Dutton Institute
Company: Penn State University
Location: University Park, PA
Category:
