Overview
Administrative Support to the Superintendent Jobs in York, SC at York School District One
As the Front Desk Administrative Assistant, you play a pivotal role in supporting Bell and/or Manager through a variety of administrative, clerical, and receptionist duties. Your role is crucial in projecting a professional image of our company, both in person and over the phone. The Assistant plays a key role in the daily operations of our office, contributing to a welcoming and efficient environment.
Responsibilities
Serve as the first point of contact for our office, efficiently managing phone calls and directing them to appropriate staff members, while handling general inquiries with ease.
Welcome and verify visitors, ensuring a seamless entry process by being attentive to scheduled guests and daily events.
Greet clients and visitors warmly, facilitating the use of our iPad visitor login system.
Utilize Microsoft Office suite (Word, Excel, Outlook) to create and modify documents, contributing to the smooth operation of our office.
Execute general clerical tasks, including photocopying, mailing, and filing, maintaining both digital and physical records with meticulous care.
Responsible for the receipt and distribution of parcels from couriers like UPS, FedEx, and others.
Prepare small packages for shipment, including proper packing, labeling, and documentation to ensure efficient delivery and compliance with shipping regulations.
Coordinate meetings and conference room schedules via Outlook Calendar, demonstrating strong organizational skills.
Assist in the preparation and clean-up of conference rooms, ensuring a professional environment for meetings.
Support various departments with project-based work, especially during critical times like board meeting preparations or special events.
Oversee office supply inventory, placing orders as needed to ensure the office is well-stocked and functional.
Maintain kitchen and breakroom areas, ensuring supplies are stocked and spaces are organized and clean.
Plan and coordinate yearly and monthly company-wide events, including managing food catering and organizing lunches for various events and departments, ensuring each event is memorable and runs smoothly.
Act as a liaison for resolving issues related to printers and copiers with external vendors.
Take on additional duties and projects as needed, showing flexibility and a commitment to the company’s needs.
RequirementsRequired Skills/Abilities
Exceptional communication skills, both written and verbal, with an emphasis on professional and courteous interaction.
Outstanding customer service orientation, ready to exceed expectations.
Meticulous attention to detail and superb organizational capabilities.
A proactive approach to work, with the ability to self-motivate and prioritize tasks effectively under pressure.
Ability to be resourceful and proactive when issues arise.
Proficiency in Microsoft Office and familiar with standard telephone protocols.
Adaptability to swiftly changing policies and procedures, maintaining efficiency.
Required Education and Experience
High School Diploma or GED
0-1 years of clerical experience
Preferred Education and Experience
Associate degree or bachelor’s degree.
1-3 years of administrative experience.
Job Type: Full-time
Pay: $18.00 – $24.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No weekends
Work Location: In person
Title: Administrative Support to the Superintendent
Company: York School District One
Location: York, SC
