Overview
Administrative Support Worker – Atlantic City Public Schools Jobs in Atlantic City, NJ at Aramark
Join Our Team: Administrative Project Specialist
Are you a dynamic, detail-oriented professional who thrives in a fast-paced environment? Do you love keeping operations running smoothly while making a real impact? If so, we have the perfect role for you!
As the Essential Connections Operations Coordinator, you will work directly with the Director of Essential Connections, playing a vital role in ensuring seamless operations. No two days will be the samethis is an exciting, hands-on position where your organizational skills and problem-solving abilities will shine!
Open until filled.
Applications will be revied as they are received.
Starting salary for this position is $22.90-$25.65 per hour DOE
Full range is $22.90-$36.17 per hour
Benefits include medical, dental, life, LTD, PTO and 403(b)
Position Summary: The Essential Connections Operations Coordinator reports directly to the Director of Essential Connections and provides a full range of administrative support to the Director. This position will vary by the day and by the need. The position will provide assistance with grant writing, reporting, scheduling, data entry, budgeting, procurement, preparing correspondence among other critical tasks to supporting the operations of the Essential Connections Core.
Supports operations as needed which may include: data entry and word processing; reviewing invoices & creating purchase orders; creating reimbursement requests; organizing documents & data; creating meeting minutes; scheduling service appointments; occasionally covering phones & email; assisting with vendor & partner communications; responding to inquiries about programs; performing Essential Connection programs project reviews for compliance with federal, state & local requirements; closing out project files; establishing client and contractor agreements; making travel arrangements for staff; and collecting and reviewing client eligibility documentation.
Assists with the planning, implementation, and quality control of multiple programs.
Authorizes department purchase orders as needed.
Assists with a variety of special and short-term projects. Represents SNAP for conference planning and other events as they arise for Core staff.
Supports the Core in obtaining and maintaining grants by understanding the terms of grants and assisting with applications, reports, closeouts, contracts, policy changes, and compliance.
Represents SNAP as needed with partners and funders.
Develops and maintains program metrics and dashboards to track key performance indicators and/or outcomes. Analyzes the data to determine where process improvement is needed.
Works with SNAPs MIS Department to follow up on work requests, order new equipment, assist with internal equipment problems, etc.
Electronic tracking and distribution of Essential Connections contracts, grants, dashboards, and program monitoring.
Provides excellent customer service at all times as well as helps to grow the customer service culture within the agency.
Completes assigned projects and performs related duties as needed or as the situation dictates
Within the context of the stated principle job duties, serve as an ambassador of SNAPs mission and values.
Works with coworkers and volunteers to promote a positive, respectful and productive environment, while protecting client and co-worker confidentiality.
REQUIREMENTS:
Education and Experience:
Required: Four years full-time experience in administrative support, Executive Assistant, Office Manager, Project Manager, Lead position or related combined experience.
Preferred: A bachelors degree and five years full time (or equivalent) experience in administrative support, Executive Assistant, Office Manager, Project Manager, Lead position or related combined experience.
Knowledge, Skills, and Abilities
Ability to read, interpret, and apply complex regulations and codes
Outstanding professionalism and trustworthiness are required while performing in a multi-faceted, priority-changing, and high-demand environment.
Ability to review, analyze and interpret data and metrics.
A proactive approach to problem-solving with strong decision-making skills.
In-depth understanding of the entire MS Office Suite; with an aptitude and ability to learn related technical skills.
Excellent organizational, verbal, and written (grammar, punctuation, proofreading) communications, and interpersonal skills.
Exceptional interpersonal skills with emphasis on effectively working in a team environment with input/direction from multiple interests.
Capability to maintain records in an organized easily accessible manner.
Ability to remain organized focused and resolved to lessen tensions among shifting and potentially conflicting priorities.
Self-starter and ability to follow through on tasks begun.
Ability to make travel arrangements, write purchase orders, and complete forms in an accurate and complete manner.
Ability to compose accurate, grammatically correct, professional business correspondence.
Aptitude to empathize with and advocate for individuals with diverse backgrounds and needs, including those from low-income households.
Ability to operate various office machines, copiers, etc.
Maintain a sense of humor, compassion and patience.
Training and Certifications
Valid drivers license, satisfactory driving record, personal vehicle and insurance for
Agency business (mileage reimbursed).
Work Environment/Physical Activities:
Work is conducted in an office environment, in an office location that can be highly
stressful at times. Some lifting of office materials/deliveries may be required up to 25 pounds. May deal with difficult people, sometimes in crisis situations. Local travel during periods of inclement
weather and occasional out-of-town travel to conferences and/or training may be
necessary.
The statements contained herein describe the scope of the responsibility and essential
functions of this position, but should not be considered to be an all-inclusive listing of work
requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
Title: Administrative Support Worker – Atlantic City Public Schools
Company: Aramark
Location: Atlantic City, NJ
