Overview
Administrative/Technical Assistant Jobs in Remote at IBA
ADMIN FOR CHILDREN’S SVCS
Posted On: 02/14/2025
Full-Time
Location
MANHATTAN
Exam May Be Required
Department
DYFJ Central
Salary Range:
$66,062.00 – $100,958.00
Job Description
THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $66,062.00-$75,971.00
THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE LISTED ABOVE.
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.
The Division of Youth and Family Justice (DYFJ) provides a wide range of services and programs for youth at every stage of the juvenile justice process. Our goals are to (a) build stronger and safer communities and advance public safety by preventing juveniles from entering the New York City’s juvenile justice system, (b) provide therapeutic treatment and services to youth in our custodial care, and (c) help juveniles access the tools they need to leave the justice system for good. We strive to help families and young people by providing supportive services that are responsive to the needs of individual youth and families.
The Admin Support Team works as part of the Chief Operating Officer (COO) office under the supervision of an Administrative Manager of Operations. The team works collaboratively to provide direct administrative assistance including scheduling interviews, coordinating hiring, etc., to the Central office staff of DYFJ’s program areas. The Administrative Coordinator will provide a wide range of administrative tasks to support the daily operations of the division.
The Administrative Coordinator will be responsible for performing the following duties but not limited to:
Provide direct administrative assistance to Senior Management including the Deputy Commissioner, Chief Operating Officer, Senior Advisors, Associate and Assistant Commissioners and others as necessary
Manage schedules for meetings, conferences, training, recruitment, activities and events
Support training coordination for the division
Assist with recruitment and staffing efforts
Prepare letters, move matrix, reports, organizational charts, Personnel Service budget correspondence and other documents
Maintenance of system records, including data entry and filing
Serve as a point of contact directing incoming correspondence to the appropriate person, sorting and scanning incoming and outgoing mail
Plan and coordinate special projects for youth, families and staff
Supervise administrative support staff (as assigned)
ADDITIONAL INFORMATION
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
TO APPLY
Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #700787.
No phone calls, faxes or personal inquiries permitted.
Note: Only candidates under consideration will be contacted.
PRINCIPAL ADMINISTRATIVE ASSOC – 10124
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
700787
Title code
10124
Civil service title
PRINCIPAL ADMINISTRATIVE ASSOC
Title classification
Competitive-1
Business title
Administrative Coordinator
Posted until
03/15/2025
Experience Level:
Experienced (Non-Manager)
Job level
03
Number of positions
1
Work location
150 William Street, New York N
Category:
Administration & Human Resources
Administrative Coordinator
Title: Administrative/Technical Assistant
Company: IBA
Location: Remote
