Overview
Administrative Technician, Senior Jobs in Richmond, VA at City of Richmond, VA
Description:
Reporting to the President and CEO, the Executive Assistant will provide high-level administrative support to the CEO, and the Senior Leadership team, by managing the CEO’s calendar, organizing departmental meetings, providing Board and committee support, preparing correspondence, supporting events, and more.
Essential Job Functions:
CEO Support
Provide administrative support to the CEO including: manage calendar; organize and maintain outlook contacts; maintain filing system and file; prepare presentations; prepare expense reports; support travel as needed; maintain reference materials; maintain contacts in Outlook.
Organize and manage meetings, events, and communications for CEO including donor, media, and others as needed
Manage Staff events and support staff-wide culture-building
Support communications between CEO and other staff as needed.
Support CEO with applications/IT needs.
Manage special projects for CEO.
Board Support
Support and manage, with CEO, Board, Executive, and Governance Committee including organizing meetings and other events, preparing materials, taking minutes, organizing and recording votes, and facilitating CEO / Board communication.
Maintain folder structure and record systems including minutes, votes, and other documentation
Provide limited support for other committees including meeting organization
Support for other functions
As needed, provide meeting, calendar, and administrative support
This includes Development, Clinical, Programs, Finance and HR.
Office Administration
Support administrative needs of the agency to help ensure a high- functioning and effective organization; coordinate between administrative functions when/as needed.
Manage office supply inventory related to office administration, ensuring sufficient supply to support office needs within budget.
Manage office administrative duties and special projects including in-house or off- site activities as requested by CEO.
Support systems and processes to organize and maintain office and project documents, records, and database systems.
Keep administrative worksite presentable and free of safety hazards.
Organize and execute agency-wide events/meetings.
Deliveries and transportation supporting key functions of CEO
Support agency leadership requests for assistance as possible, approved by CEO.
Additional duties as directed by the CEO.
Requirements:
Task management and problem solving
Motivated self-starter with ability to anticipate needs and recommend solutions
Strong time management, reliable and organized
Delivers on deadlines, follows up in a timely manner, and manage CEO’s / colleagues’ expectations
Brings creative thinking to problem solving
Ability to maintain confidentiality and use good judgment
Flexible –some evening and weekend work is required
Collaboration and communication
Highly collaborative – proactively supports colleagues
Strong communicator in writing, in person (asks good questions, listens)
Effective proofer/editor and assists with presentation development
Effectively coordinates, problem solves, and program manages with multiple parties/stakeholders
Projects a professional demeanor/approach
Other
Comfortable with technology applications, tools, systems
Able to lift 25 pounds
Maintains a Texas driver’s license
Experience, Education and Knowledge:
Experienced Assistant to C-level executives, CEO preferred
Experience working with Boards of Directors
Fluency in all key office systems/tools/applications (e.g. Word, Excel, PPT, Adobe, editing apps)
Minimum 3 years in a business / nonprofit administrative or related function
Demonstrated ability to take meeting minutes and prepare meeting summaries
Demonstrated ability to create compelling presentations/documents/communications materials
Compensation:
This is a salaried, exempt position with a range of $55,000 – $65,000 annually. Benefits include full medical, dental, and vision benefits, generous paid time off, short-term and long-term disability, group-term life insurance and a 403b retirement plan. .
Title: Administrative Technician, Senior
Company: City of Richmond, VA
Location: Richmond, VA
