Overview
Administrative Technician, Senior – Economic Support & Independence Jobs in Richmond, VA at City of Richmond, VA
Office Administrator I
Job Category: Administrative
Requisition Number: OFFIC001204
Posting Details
Posted: April 28, 2025
Full-Time
On-site
Locations
Showing 1 location
West Fargo, ND 58078, USA
Job Details
Description
We are looking for an Office Administrator to join our West Fargo administrative team.
This position oversees the day-to-day operations of assigned office(s) to ensure smooth and efficient operations and provides administrative support to all groups as needed. This position also has the duties of managing an administrative team within assigned office.
As a 100% employee-owned company, we all share responsibility for making Moore Engineering a rewarding workplace while providing critical engineering services to communities around the region. At Moore Engineering, we care about each other, our clients, and the communities we serve. It’s this collective passion that drives excellence in everything we do.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Strategic Services Support
Coordinates with IT regarding computer issues, system upgrades, setups
Coordinates with HR regarding On/Offboarding, Interviews, Employee Events/Gifts
Coordinates with Accounting regarding office invoices, credit card statements, budgeting
Operations
Welcome clients, guests, and visitors to the organization with a friendly and professional demeanor
Answering Multi-line phone system (screening/transferring all inbound and interoffice calls for all offices)
Coordinates facility management needs (snow removal/office cleaning/security maintenance/
general building maintenance)
Coordinates with vendors to order office supplies/equipment
Distributes/prepares incoming and outgoing mail/packages (mass mailings)
Schedules meetings and webinars, arranges meal requests, prepares conf./training rooms, arranges lodging and travel needs for employees
Leads the planning and execution of Conferences, Community, and Company events
Runs office/project related errands, as needed
Upholds brand standards (project folder structure/naming; processes)
Project Coordination
Format/edit/proofread correspondence (letters/reports/forms/templates/etc.)
Leads project manual setup (front ends/specifications/reports/etc.)
Creates compiled documents for plans, specifications, reports, etc.
Manages online bidding process (advertising/uploading/distribution/bid opening)
Construction Contract Administration
Prepares Contracts and ensures contract is fully executed between Owner and Contractor
Prepares financial workbook docs for projects
Ensures appropriate Construction documentation is managed (change orders/work orders/punchlists/etc.)
Performs Project closeout
Leads project production (printing/binding)
Exercises independent judgement on basic or moderately complex issues regarding job.
Administrative Management
Supervises, mentors, and trains Administrative Employees
Tracks current projects, group workload, coordination with team to keep workflows on track
Identifies opportunities for process and office management improvements; recommends solutions to SOA
Serves as a resource to employees for inquiries regarding software/programs
Other Duties as Assigned
QUALIFICATION REQUIREMENTS:
Associates degree in a related field or equivalent combination of education and experience
Five years administrative support experience in a professional environment
Experience supervising a team
Experience with multi-task responsibilities with limited direct oversight within established guidelines.
Preferred experience with project coordination with multiple, large projects occurring simultaneously
Experience with financial/accounting software preferred
Experience with budget and performance tracking and analysis preferred
Proficient in Microsoft 365 and Adobe Suites
Excellent time management and organizational skills with a proven ability to meet deadlines
Excellent interpersonal and customer service skills; ability to connect with many stakeholders and provide a warm and professional experience for those stakeholders
Excellent verbal and written communication skills
Ability to maintain confidentiality of company information
Ability to perform a variety of technical service/support duties that require specialized knowledge.
Ability to perform tasks with little instruction on day-to-day work; majority is self-directed.
The culture at Moore Engineering, Inc. is built on our shared core values – Respect, Integrity, Accountability, Loyalty, and Kindness.
Respect means that we honor our co-workers, appreciate cultural differences and value all viewpoints brought in good faith.
Integrity means we remain consistent and honest, and uphold our obligation to the health, safety, and welfare of the people at the center of our work.
Accountability means we take responsibility for our actions, to commitments we make, and to our role in creating company success.
Loyalty means we are dependable and faithful. Our relationships are built on earned mutual trust.
Kindness means we care for each other and strive to enhance the human condition for our co-workers, friends, families, and communities.
These values differentiate how we successfully do what we do. We hire, separate, review, reward, and recognize our teammates based on these characteristics, so it’s important that you share these values to be part of our team.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Administrative Technician, Senior – Economic Support & Independence
Company: City of Richmond, VA
Location: Richmond, VA
