Overview
Administrative Virtual Assistant Jobs in Hoover, AL at MW/Davis Dumas & Associates, Inc
Executive Assistant / Office Manager
Location: Duluth, GA
Department: Admin
Reports to: President
Type: Full-Time
Status: Exempt
Schedule: Onsite (M-F)
At IPA, we believe in valuing our employees’ well-being and providing comprehensive benefits that support both their personal and professional lives. Enjoy paid holidays & time off, comprehensive healthcare including Telemedicine, HSA & FSA options, and Company-paid life and disability insurance. Plan for the future with a 401k match and Employee Stock Purchase program.
Are you a high-energy, detail-driven professional who thrives in fast-paced, in-person environments? We’re seeking an Executive Assistant / Office Manager to provide high-level support to our Executive Leadership Team (ELT) while managing the smooth, on-site operations of our Duluth headquarters, five days a week.
This dynamic role blends executive-level administrative support with full ownership of office operations. You’ll serve as a gatekeeper, problem-solver, and trusted partner, keeping our leadership focused and the office running at peak efficiency.
What You’ll Do
Manage calendars, travel, communications, and meetings for the President and ELT.
Serve as the main point of contact for internal and external communications.
Draft and edit correspondence, reports, and presentation materials.
Oversee day-to-day office operations, including supplies, vendors, maintenance, and budget tracking.
Coordinate logistics for leadership events, board meetings, and office-wide activities.
Lead and support special projects, process improvements, and team events.
Supervise the Day Porter and maintain a clean, welcoming, and professional environment.
Handle sensitive information with the highest level of discretion and professionalism.
What You Bring
Bachelor’s degree preferred; equivalent work experience accepted.
5+ years of experience supporting C-Suite or senior leadership.
3+ years of office management experience in a mid-sized or growing organization.
Strong communication, organization, and multitasking skills.
High proficiency in Microsoft Office and comfort with tools like Teams and Zoom.
Experience managing vendors, travel, events, and office systems.
Ability to remain composed and solutions-oriented in dynamic, fast-paced situations.
A high level of integrity, professionalism, and sound judgment.
You’ll Excel If You:
Anticipate needs and proactively manage shifting priorities.
Maintain composure under pressure while juggling multiple tasks.
Build strong cross-functional relationships with tact and professionalism.
Take initiative and seek continuous improvement in all you do.
Lead by example with exceptional organization, attention to detail, and follow-through.
About Us:
IPA is a global leader in innovative linen and specialty uniform distribution solutions. Our cutting-edge software and hardware empower you to efficiently manage distribution, enhance staff satisfaction, reduce infection risks, and lower costs. Proudly made in the U.S.A, our solutions are trusted by over 1,000+ hospitals worldwide. Since our inception in 1995, IPA has evolved into the industry frontrunner, serving more than 1 million healthcare professionals daily. From community hospitals to top academic hospitals, including 18 of the 20 hospitals on the U.S. News and World Report Best Hospitals Honor Roll 2024-2025, our technology sets the standard for excellence.
For more about life at IPA visit: https://www.thinkipa.com/careers
IPA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
COVID-19 considerations:
IPA is mandating that all of our employees must have the COVID vaccine. To be considered for this position, you must be fully vaccinated before the start of employment. Exemptions and accommodations will be made for legitimate religious or medical reasons.
Job Type: Full-time
Pay: $70,000.00 – $78,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
Do you now, or will you in the future, require immigration sponsorship for work authorization (e.g., H-1B)? (If hired, verification will be required consistent with federal law.)
If offered a position with the organization, are you willing to submit to pre-employment screening which may include but is not limited to: employment, education and salary verification; criminal background check; motor-vehicle record check; credit check; and drug screen (US and Canada only)?
Our company has a mandatory COVID-19 vaccination policy in place and will require proof of vaccination against COVID-19 as part of the pre-employment background screening process.
What is your minimum salary requirement?
This role requires being onsite at our Duluth office Monday through Friday during standard business hours. Are you comfortable with a full-time in-office schedule?
Experience:
supporting C-Suite or senior leadership: 5 years (Required)
office management: 3 years (Preferred)
Work Location: In person
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Title: Administrative Virtual Assistant
Company: MW/Davis Dumas & Associates, Inc
Location: Hoover, AL
