Overview
Administrator Jobs in Bradenton, FL at R. L James, Inc
Company:
R.L. James, Inc. is a leading market provider of critical exterior maintenance services. The Company specializes in condominium exterior remediation services, including painting, waterproofing, sealants, stucco and concrete repair, impact window installation, aluminum guardrails, and screen enclosures. Since its founding in 1988, the company has completed over 5,000 projects, expertly navigating the challenges of Florida’s coastal environment.
With over 36 years of experience, R.L. James has continuously advanced alongside industry innovations in engineering, materials, methods, and technology, often leading the way. The company’s leadership team brings expertise not only in exterior restoration but also in commercial and residential construction, project management, property analysis, and architectural glass and aluminum products. The company has worked closely with hundreds of property managers, structural engineers, and architects.
R.L. James serves a wide market across Florida, from the Keys to Tampa Bay, Orlando, and the East Coast from Jacksonville to West Palm Beach, operating out of three offices in Fort Myers (South), Bradenton (North), and Deland (East Coast). The company oversees more than 20 specialized crews managed by experienced Foremen and Superintendents.
Position Summary:
The Administrator will play a crucial role in supporting Sales and Operations teams company-wide, with a focus on the North branch operations and office management. The Administrator will liaise with Project Managers to coordinate job operations and tracking in company system – this includes assistance with completion of bid package preparation, pre-job set-up in company system, contract generation, change orders, billing, subcontractor agreements/follow-up, job close out process, post-job filing and warranty requests. This position will play an important role by assisting the Sales and Operations teams to help the business maximize operational efficiency, loss prevention, and revenue generation.
Location: Bradenton, FL
Reports to: North Operations Manager
Hours: M-F, 8am – 5pm
Salary Range: $45,000 – $55,000 Annual, dependent upon experience
Responsibilities:
· Responsible for preparing new job set up – request Insurance certifications, fill out Bond Request Forms as needed, create Submittal packages with assistance of Project Manager, create Schedule of Values, and make job folders/binders as requested
· Generate documents for American Institute of Architects (AIA)/PEM/EJCDC as needed, including:
o Contracts (A101, A102, A104)
o Billing (G702, G703)
o Change orders (G701)
o Time & Materials (T&M) job contract creation
· Subcontractor agreements and follow up
· Job close-out process – generate substantial completion, final completion documentation, request final Vendor Release, request warranty, create Warranty Package for Engineers/Owners, audit job file prior to final filing, file dead proposals/job files/AR files
· PGT warranty claims processing as needed
· Safety Committee – Meeting coordination, notes, follow-up
· Occasionally assist the VP & Executive team with preparation of presentations in support of senior leadership meetings
· Assist the Sales and Project Management teams, when needed, in the creation of proposal packages, job tracking, and job closeout
· Perform ad-hoc requests as needed
· Assist with meeting set up and documentation as requested
· Assist with proposal package preparation as requested
· Project tracking to assist Project Managers with billing
· Request Vendor releases
· Update Bid Tracker and Monthly Bid Sheets
· Assist with Sales Tracking
· General office management – order office/breakroom supplies, answer incoming phone calls and route appropriately, complete bank/post office/UPS trips, email replies
Qualifications:
· 2+ years of experience in concrete restoration or construction administration preferred
· Advanced computer proficiency in all Microsoft applications – Excel, Power Point.
· Experience with Sage BusinessWorks project creation and reporting preferred
· Understanding of business administration and office management preferred
· Exceptional interpersonal skills with ability to create and maintain productive work relationships with field managers to executive level
· Ability to handle fast-paced, ambiguous and complex work processes, and thrive in a dynamic and growing organization with lean structure
· Self-driven with strong attention to detail, ability to multi-task, and work with minimal supervision in a deadline-oriented environment
Competencies:
· Business Acumen: Has an understanding of how to support business areas of sales, operations, supply chain, and commercial organization
· Business Partnership: Collaborates cross functionally to understand what is needed by Sales and Operations teams to support company goals and initiatives
· Flexibility/Adaptability: Is open to others’ ideas and exhibits willingness to try new things, able to adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays or unexpected events
· Relationships with Others: Works effectively and relates well with others, at all levels of the organization; Exhibits a professional manner in dealing with others and works to maintain constructive working relationships
· Communication: Clear and precise communication skills; Communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the organization
· Planning/Organizing: Prioritizes and plans work activities, uses time efficiently and develops realistic action plans
· Quality Control: Demonstrates accuracy and thoroughness and monitors own work to ensure quality
· Accountability: Has a strong sense of urgency and follow-up skills, able to manage multiple projects and meet deadlines under pressure
Benefits:
· Competitive salary
· 401(k) with company match of 4% after 6 months.
· Health/Dental/Vision Insurance available after 90 days of employment with 75% covered by company
· PTO: Accrued – 1 week after one year, 2 weeks after 2 years
· Company Holidays: Memorial Day, July 4th, 2 days for Thanksgiving, 2 days for Christmas, News Year Eve, New Years
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Bradenton, FL 34281 (Required)
Ability to Relocate:
Bradenton, FL 34281: Relocate before starting work (Required)
Work Location: In person
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Title: Administrator
Company: R. L James, Inc
Location: Bradenton, FL
