Administrator

Overview

Administrator Jobs in Los Angeles, CA at Torentify

Title: Administrator

Company: Torentify

Location: Los Angeles, CA

About the Company

APR Consulting is a trusted workforce solutions and staffing provider that has been connecting organizations with top talent since 1980. Serving clients across healthcare, aerospace and defense, information technology, telecommunications, government, utilities, hospitality, and other industries, APR Consulting delivers high-quality staffing solutions nationwide while maintaining a strong commitment to service excellence and professional integrity.

About the Role

The Administrative Coordinator provides essential administrative and operational support within a healthcare facility, ensuring the efficient coordination of maintenance activities, work orders, vendor scheduling, equipment tracking, and office operations. This role serves as a central point of communication between facility staff, vendors, and internal departments while supporting daily operational efficiency and maintaining accurate records.

Location: Los Angeles, California (Onsite)

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support for facility operations.
• Answer and direct incoming telephone calls professionally.
• Maintain organized administrative records and documentation.
• Assist with general office administration and operational tasks.
• Ensure timely completion of assigned administrative responsibilities.

Work Order Coordination

• Create, monitor, and manage daily work orders.
• Process project-related work orders and maintenance requests.
• Coordinate weekly Environment of Care (EOC) round work orders.
• Ensure work orders are properly assigned and tracked through completion.
• Monitor work order status and follow up on outstanding requests.

Reporting & Dashboard Management

• Maintain daily work order dashboards.
• Prepare and update weekly preventive maintenance (PM) dashboards.
• Track maintenance activities and operational performance metrics.
• Ensure reporting data remains accurate and up to date.
• Support operational reporting requirements for management.

Facilities & Maintenance Coordination

• Coordinate temperature and humidity-related maintenance requests.
• Monitor assignment of elevator inspections and routine facility rounds.
• Track graffiti removal and other facility maintenance activities.
• Coordinate repair schedules with external vendors.
• Follow up to ensure maintenance activities are completed on schedule.

Equipment & Inventory Management

• Maintain equipment inventory records and system updates.
• Enter new equipment information into inventory databases.
• Track equipment movement and inventory accuracy.
• Support asset management and equipment documentation.
• Ensure inventory records remain current and complete.

Vendor Coordination

• Schedule vendors for maintenance and repair services.
• Coordinate service appointments with internal departments.
• Communicate repair schedules and updates to relevant stakeholders.
• Monitor vendor activities and service completion.
• Maintain documentation related to vendor services.

Office Operations

• Update office schedules and operational boards.
• Ensure delivered parts, supplies, and equipment are collected and distributed appropriately.
• Maintain organized office workspaces and administrative resources.
• Support smooth day-to-day facility operations.
• Assist with special administrative projects as assigned.

Documentation & Data Management

• Create and maintain service maintenance requests (SMRs).
• Ensure accurate documentation of maintenance activities.
• Maintain electronic and physical records in accordance with organizational standards.
• Verify accuracy of operational data and documentation.
• Support continuous improvement of administrative processes.

Qualifications

Required

• High school diploma or equivalent; associate degree preferred.
• Previous experience in administrative coordination, office administration, or facilities support.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

Preferred

• Experience supporting healthcare or hospital operations.
• Experience coordinating maintenance or facilities work orders.
• Familiarity with inventory management and equipment tracking.
• Experience working with maintenance management systems or work order software.
• Experience coordinating vendors and service providers.
• Knowledge of healthcare facility operations.

Benefits

• Opportunity to work with a leading healthcare organization.
• Professional development opportunities.
• Collaborative team environment.
• Contract assignment with a nationally recognized staffing organization.

Ideal Candidate

This opportunity is ideal for professionals who:

• Excel at coordinating administrative and operational activities.
• Enjoy managing multiple priorities while maintaining exceptional attention to detail.
• Thrive in fast-paced healthcare or facilities environments.
• Possess excellent organizational, communication, and problem-solving skills.
• Are proactive, dependable, and committed to delivering outstanding administrative support.
• Work effectively with internal teams, vendors, and external partners.

Equal Opportunity Employer

APR Consulting is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law.