Overview
Administrator Jobs in Dubai, Dubai, United Arab Emirates at Smart Bricks
Title: Administrator
Company: Smart Bricks
Location: Dubai, Dubai, United Arab Emirates
About Us:
At Smart Bricks, we make residential real estate buying easier and smarter with our industry-leading technology. Our platform uses advanced AI technology to help buyers find the best deals quickly and with less effort, and ultimately give them the confidence they need to make better buying decisions.
We’re the only PropTech to be backed by some of the world’s biggest names in tech and real estate, the likes of NVIDIA, Google, Microsoft, and experts from Zillow, Airbnb, and OpenAI.
Role Overview:
We are hiring a highly organized and proactive Administrator to support our executive and operations teams. You’ll play a key role in ensuring the smooth day-to-day functioning of our business – handling scheduling, logistics, communications, and administrative processes that keep us running efficiently.
This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing many hats, and is excited to be part of a high-growth startup from the ground up.
Please Note:
Prior experience in the Dubai real estate industry is a must for this role. Applications without relevant local experience may not be considered.
Key Responsibilities:
1. Executive & Team Support
Manage calendars, coordinate meetings, and organize travel for senior leadership.
Prepare documents, presentations, and internal communications as needed.
Support CEO and leadership team in meeting prep, follow-ups, and key operational tasks.
2. Office & Operations Management
Oversee general office admin—supplies, equipment, workspace logistics (remote/hybrid).
Coordinate team offsites, events, and onboarding of new hires.
Liaise with vendors, service providers, and contractors as necessary.
3. Process Coordination & Documentation
Maintain up-to-date internal records, contact databases, and filing systems.
Track key deadlines and project timelines; ensure things don’t fall through the cracks.
Support internal process improvements across HR, finance, and legal documentation.
4. Culture & Team Engagement
Help cultivate a positive and productive team environment.
Organize team-building initiatives and support internal communications.
Be the go-to person for day-to-day team support needs.
Qualifications & Skills:
3+ years of experience in an administrative, office manager, or EA role – ideally in the real estate industry
Excellent organizational and time management skills; strong attention to detail.
Comfortable managing multiple tasks and deadlines simultaneously.
Strong communication skills – written and verbal.
Proficiency in tools like Google Workspace, Notion, Slack, and Zoom.
Team player with a “get it done” attitude.
Why Join Us?
Competitive compensation
Get a front-row seat to startup building, operations, and leadership strategy.
Work directly with founders and cross-functional teams.
Flexible work environment and a culture that values ownership and initiative.
Be part of a mission-driven company changing how people buy real estate with AI.
If you’re excited to join a high-growth startup and help shape the future of real estate, we’d love to meet you.
