Overview
Administrator Jobs in Tucson, AZ at Weir Group
PAY RANGE: $23.00 – $27.00
WORKING WITH US
We are always looking for people who are passionate about working outdoors and making the local community a better place to work and live. If you’re seeking a great place to work with a rewarding purpose, competitive pay, generous benefits, professional development opportunities, and a collaborative culture we’re ready to grow with you! We prioritize work-life balance, health and wellness, and employee recognition to create a supportive and rewarding work environment.
MISSION FIRST, TEAM ALWAYS – our mission is to create a culture that provides for the betterment of the individual and the organization, while supporting a common goal. We are former US Military Special Operators who founded American Landscaping Partners with a belief that we can better the landscaping industry through core values of extreme ownership and selfless service.
BENEFITS
Full-time benefits start on your first day of employment
Medical, Dental, Vision, Flexible Spending Account, Life and AD&D Disability, and Voluntary Benefits
POSITION OVERVIEW
The Branch Administrator will play a pivotal role in ensuring the efficient operation of our branch, supporting both the Branch Manager and various teams within the organization. This position encompasses a range of administrative tasks including accounting responsibilities, HR support, sales team assistance, and operational duties. The ideal candidate will be proactive, detail-oriented, and possess strong problem-solving abilities, ensuring seamless communication and processes within the branch.
ESSENTIAL DUTIES
Support various operational tasks to ensure smooth daily activities within the branch.
Answer incoming phone calls and handle inquiries professionally and efficiently.
Arrange travel accommodations for staff as required.
Coordinate and plan company events.
Aid the sales team with the preparation and management of sales contracts.
Maintain accurate records of sales transactions and client interactions.
Support sales initiatives and contribute to achieving branch sales targets.
Receive and key invoices into the accounting system accurately and promptly.
Ensure timely customer payment processing and follow-up on outstanding payments.
Assist with financial reporting, reconciliation, and other accounting tasks as needed.
Conduct new employee orientations and manage the employee onboarding experience.
Coordinate H2B travel, accommodations, and onboarding.
Assist payroll coordinator with preparing and processing payroll for branch employees.
Maintain accurate employee records and manage data entry tasks.
Oversee uniform distribution and inventory management.
Assist with work compensation claims and ensure compliance with safety regulations.
Serve as the liaison between HR leadership and branch employees, effectively communicating policies and updates.
Assist employees in HR questions and employee changes.
Responsible for managing open positions, screening, and scheduling interviews with candidates
EDUCATION, KNOWLEDGE AND EXPERIENCE
Proven experience in administrative roles, preferably within the landscaping or related industry.
Excellent data entry skills with high accuracy and attention to detail. 2
Strong HR and accounting knowledge, with experience in payroll processing, invoice management, and HR compliance a plus.
Excellent verbal and written communication skills, with the ability to tailor messages to different audiences.
Solid interpersonal skills with the ability to build and maintain positive relationships with employees, customers, and vendors.
Demonstrated ability to handle confidential information with discretion.
Strong problem-solving skills, with a proactive and solution-oriented mindset.
Ability to adapt quickly to changing priorities and work effectively under pressure.
Strong sense of ownership and accountability, with a commitment to delivering high-quality results.
Ability to pivot responsibilities as needed.
Experience with EOS preferred.
SKILLS AND QUAILIFACTIONS
Industry: Demonstrated understanding of the landscaping or similar industry.
Technology and Systems: High level of technological proficiency, including experience with accounting and HR software, MS Office Suite, and communication tools.
Prioritization and Detail: Exceptional organizational skills and attention to detail; ability to prioritize and manage multiple tasks efficiently
WORKING CONDITIONS
Occasional travel to other branches or offices as needed.
Flexibility and willingness to work non-standard business hours and days as needed required
EMPLOYMENT STATUS
Full Time
Job Type: Full-time
Pay: $23.00 – $27.00 per hour
Benefits:
Dental insurance
Flexible spending account
Health insurance
Life insurance
Vision insurance
Work Location: In person
Title: Administrator
Company: Weir Group
Location: Tucson, AZ
