Overview
Administrator, Accounts Payable & Receivable Jobs in Hoffman Estates, USA at JumpFly
Position: Administrator, Accounts Payable & Receivable
Administrator, Accounts Payable & Receivable
Hybrid Position | Hoffman Estates, IL
Reports To:
President
Salary Range: $75,000 to $100,000, based on experience
About Jump Fly
Jump Fly is an award-winning digital advertising agency helping small and mid-sized businesses grow through smart, results-driven marketing. Our team manages campaigns across Google, Microsoft, Amazon, Meta, Tik Tok, Linked In, and other leading advertising platforms, along with SEO services and email marketing solutions that support long-term growth.
We are proud to be a certified Great Place to Work™ with a collaborative, flexible culture built around expertise, accountability, and long-term employee success. More than 25% of our team has been with Jump Fly for over 10 years, a level of retention that is rare in the digital marketing
Position Overview
Jump Fly is seeking an experienced and highly organized Administrator, Accounts Payable & Receivable professional to support the financial and administrative operations of the company. This role works closely with the President, Founders, and Director of Human Resources and plays a key role in maintaining accurate financial records, supporting payroll operations, and managing retirement plan administration.
The ideal candidate is detail-oriented, dependable, proactive, and comfortable handling confidential financial information in a fast-paced environment.
Qualifications
- 10+ years of accounting, accounts payable/receivable, and payroll experience
- Strong Quick Books experience required
- Experience processing payroll;
Paycor experience is a plus - Knowledge of retirement plan administration, including SIMPLE IRA programs
- Strong Excel and Google Workspace skills
- Excellent organizational and time management skills
- High level of accuracy and attention to detail
- Comfortable interacting with clients and company leadership
- Ability to manage confidential information professionally
- Must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule
If you do not meet all the above required Qualifications — STOP.
DO NOT APPLY FOR THIS POSITION.
Key Responsibilities
Accounting & Financial Operations
- Manage accounts payable and accounts receivable processes
- Prepare and send client invoices
- Monitor incoming payments and collections
- Reconcile bank accounts and credit card statements monthly
- Process monthly company expenses and vendor payments
- Maintain accurate financial records in Quick Books
Payroll & Compensation Support
- Process semi-monthly payroll accurately and on schedule
- Administer commission calculations and distributions
- Support payroll reporting and related documentation
- Coordinate with HR on employee compensation matters
Retirement Plan Administration
- Manage SIMPLE IRA contributions and reporting
- Coordinate retirement plan payments with the company’s broker
- Ensure timely and accurate retirement account administration
Administrative Support
- Work closely with company leadership on operational and financial initiatives
- Assist with reporting, spreadsheets, and financial documentation
- Support internal processes requiring organization, discretion, and attention to detail
What We Offer
- Hybrid work schedule with 2 remote days per week
- Competitive salary based on experience
- SIMPLE IRA with 3% company match and immediate vesting
- $475/month employer contribution toward health and dental insurance
- Two weeks paid vacation during the first year
- Casual, flexible, and supportive work environment
- Opportunity to work directly with company leadership at a growing agency
Additional Information
This is not a remote position. Candidates must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule.
Compensation details: Yearly Salary
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Title: Administrator, Accounts Payable & Receivable
Company: JumpFly
Location: Hoffman Estates, USA
Category:
