Overview
Administrator, Admin Assistant, Administrative/Clerical Jobs in Albany – New York – USA at Hepaco Inc
Position: Administrator (Albany, NY)
Location: Colonie
HEPACO is the premier environmental and emergency services company in the Eastern United States with coverage across 45+ regional locations. We specialize in emergency response, remediation, and industrial, marine, and waste services. HEPACO services a multitude of industries including transportation, utilities, energy, environmental consultants, industrial facilities, terminals, environmental service companies, general contractors, property owners, and the public sector through our Environmental and Remediation Services divisions.
We’re seeking anBranch Administrator / Assistantin ourLouisvillebranch. This position is customer service driven and responsible for smooth communications between the branch office, customers and suppliers. Additionally this role is responsible for coordination and oversight of administrative activity related to branch personnel, projects and operations..
Essential Functions:
Professionally administer all incoming calls and ensure that calls are redirected accordingly
Ensure that customer, vendors and employees are handled in a professional and courteous manner
Arrange travel and special events as directed by management
Provide administrative support for the branch office/department to include assistance with bids and proposals, copier projects, mail handling, filing, office supply control and maintain office equipment
Ensure that timesheets, expense reports and personnel related paperwork is entered and/or completed properly and forwarded to the appropriate department
Track equipment usage on a weekly basis to ensure timely and accurate job costing
Prepare ad hoc reports for branch and/regional personnel as needed
Establish and maintain project, equipment/vehicle and administrative files
Coordinate A/R and A/P functions for the branch as needed
Serve as point of contact for new hire processing, medical surveillance and employee training
Performs other duties as assigned or required
Knowledge/Skills/Abilities:
High School Diploma or GED
Two (2) years’ experience in an office setting
Must be customer service driven and detailed oriented
Able to workflexible hoursas necessary
Excellent organizational skills with ability to work with minimal direction, multi-task and meet deadlines
Strong written and verbalcommunication skills
Strong computer skills, including proficiency with Microsoft O365 suite
Experience with CostPoint and/or OnBase a plus
Be a part of the HEPACO Difference!
Weekly pay, competitive PTO program and company-paid holidays
Medical, Dental, Vision, Life &Disability insuranceoptions
401k plan with company matching contributions
Wellness benefits and LifeMart employee discount program
HEPACO is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.
HEPACO participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. / HEPACO participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.
Compensation details:19-23 Hourly Wage
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Title: Administrator, Admin Assistant, Administrative/Clerical
Company: Hepaco Inc
Location: Albany – New York – USA
Category: Administrative/Clerical
