Overview
ADMINISTRATOR – FULL TIME Jobs in Newport Beach, CA at Ace Parking Management, Inc.
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.
Pay Range:
$125,850 – $156,252 Annually
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We have an opening for a Principal Associate Directorate (PAD) Office Administrator/Executive Assistant to work in a dynamic and fast-paced environment within the Global Security (GS) PAD Office. You will be a member of the GS management team that assists the GS PAD in providing a full range of advanced, diverse, and complex business operations and administrative duties in a highly visible environment. You will serve as a direct point-of-contact and liaison to the GS PAD and will interface with a wide variety of internal and external personnel and stakeholders, including senior executives as well as collaborate and works closely with the Manager of Administrative Resources to formulate creative ideas, options, and solutions to resolve complicated administrative problems. This position is in the Global Security Principal Directorate.
In this role, you will
Partner with PAD senior management to establish and direct the development of business, operational, and organizational projects. Provide direction and oversight to multi-faceted and significant initiatives and projects on behalf of PAD senior management. Research and analyze business and organizational issues and serve as an advisor.
Represent the Global Security Principal Associate Director (PAD) in daily interactions to senior management and executives across the laboratory; and parent companies, the Department of Energy (DOE), National Nuclear Security Administration (NNSA), Department of Defense and other Federal agencies; other national laboratories and scientific organizations; academia; political leadership at all levels including Federal, State, and local; industry partners; and international colleagues amongst others.
Independently set priorities when committing the PAD’s time anticipating needs; organize, coordinate, and manage highly complex and confidential calendars. Support the PAD in all aspects of their challenging schedules and responsibilities to ensure success in every situation with steadfast integrity, ethics, grace, proficiency, professionalism, and confidentiality.
Represent PAD on committees impacting Laboratory-wide initiatives; recommend and drive follow-up research, analysis, and resulting solution development and implementation.
Conduct research as a key participant in strategic decision making; oversee requests for information; compile and coordinate institutional information; provide guidance on a variety of business, operational, and administrative matters; and at times represent the laboratory.
Oversee and/or supervise exempt and/or non-exempt administrative employees and provide mentoring. Serve as the focal point in the integration of all Executive Assistants across the directorate.
Compose, clarify, coordinate, proof, format, edit, and finalize communications, reports, and actions with sensitivity and flexibility, and disseminate information on behalf of the PAD. Use strategic business models when assessing and responding to inquiries, prioritizing actions, following up, and ensuring resolution on a wide variety of issues.
Plan and manage a variety of internal and external meetings, including reviews with senior management and complex technical reviews; develop agendas, identify, and coordinate meeting attendees and presentation materials; take and distribute meeting summary notes.
Arrange complex domestic and international travel and make complex itinerary adjustments as required.
Recognize, create, and implement plans to promote and foster a culture of inclusion, diversity, equity, and accountability.
Perform other duties as assigned.
Qualifications
This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.
Bachelor’s degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
Experience leading business, operational and organizational activities, participating in a variety of organizational projects and researching, interpreting, and applying a wide variety of policies, procedures, and guidelines.
Strong background in identifying and implementing technology solutions to automate administrative processes using a variety of software packages and database approaches. Expert use of MS Office applications, including experience developing complex reports using Excel for use in management decision making, including excellent grammar, proofreading, and editing skills.
Extensive experience providing executive assistant or administrative support to senior management/executives; experience representing senior management/executives to diverse internal and external stakeholders.
Experience with strategic deliverables and actions that typically have institutional impact.
Experience supervising and/or managing a diverse group of non-exempt and exempt staff.
Extensive experience and advanced communication skills to effectively interact and represent the office and PAD with all levels of management, both internal and external to the Laboratory.
Advanced analytical skills as well as the ability to anticipate, identify, and resolve complex problems in a rapidly changing environment, using a high degree of mature judgment, discretion, and tact.
Extensive knowledge of appropriate handling of sensitive and/or classified documents and protection; experience working effectively with sensitive issues and exercising judgment and discretion.
Experience implementing plans that promote and value inclusion, diversity, equity, and accountability principles in the workplace.
Qualifications We Desire:
Broad and in-depth knowledge of Laboratory business, operations, and program/discipline organizations; demonstrated knowledge of external organizations at the local, State and National levels.
Additional Information
All your information will be kept confidential according to EEO guidelines.
#smartjobs
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
Included in 2024 Best Places to Work by Glassdoor!
Flexible Benefits Package
401(k)
Relocation Assistance
Education Reimbursement Program
Flexible schedules (*depending on project needs)
Inclusion, Diversity, Equity and Accountability (IDEA) – visit https://www.llnl.gov/diversity
Our core beliefs – visit https://www.llnl.gov/diversity/our-values
Employee engagement – visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
Title: ADMINISTRATOR – FULL TIME
Company: Ace Parking Management, Inc.
Location: Newport Beach, CA
