Overview
Administrator/ Receptionist Jobs in Castlebellingham, County Louth, Ireland at Trinity Care (IRL)
Title: Administrator/ Receptionist
Company: Trinity Care (IRL)
Location: Castlebellingham, County Louth, Ireland
We are recruiting for our lovely Nursing Home in Castlebellingham, Co. Louth
The role will include Reception duties, as well as Finance and HR Administration duties to work with the management team to ensure an effective administrative service is provided to the Home. Outlined are some of the duties involved in the office, this is an exciting role for a dynamic person.
To ensure we comply with legislation regarding Staff
Issue job descriptions
Monitor visa/work permits
Maintain attendance records recording all absence
Update staff training matrix
Highlight deficiencies in mandatory training immediately
HR duties as agreed with HR Manager/Director
Create and up keep staff files
Correspondence regarding recruitment and investigations
To Assist When Required With The Resident Requirements
Ensuring Contracts of Care and Guarantees are signed and accurate (within 4 weeks)
Resident Register Maintenance
Occupancy Reports
Communicate with relevant authority regarding admission/charges/discharge/death
Create and up keep resident files
Correspondence as requested by DON/ADON/CNM/RN
Posting brochures to prospective clients
Ensuring the Home brochure has up to date information
Stock taking
Part of the role is to manage Reception
Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
Ensure all certificates in reception area are up to date
Supervises the maintenance of office equipment, including copier, fax machine, etc.
Greets visitors
Answer and disseminate calls
Open and distribute mail
Serve as point person for organising all large mailings
Arrange and coordinate meetings for DON, ADON, and CNM as requested
Update various spreadsheet sheets and other general administrative duties as needed
Perform duties as assigned by DON/ADOM/CNM/RN
Maintain supplier/contractor contracts
To Assist When Required With Finance
Credit Purchase Invoice processing
Producing Purchase Orders.
Client Accounts.
Petty Cash management.
Occupancy Reports
Assist with monthly management accounts.
Monitoring of budgets.
Banking and provide up-to-date records to the finance department
Liaise with funders/families re billing/queries/issues
Stock taking
Ensure relevant rebates/refunds are received on a timely basis
Preparing information for payroll
Skills:
Good planning and organisational skills, Time management skills, High quality customer service skills, Well-developed communication and writing skills, Computer literacy, with word processing skills., Professional appearance and manner, Take on new responsibilities as required, Perform the receptionist/administration duties, Ability to multitask and work well within a team
