Overview
Administrator / Senior Administrator – Office Administration – Hong Kong Jobs in Hong Kong SAR at Deloitte
Title: Administrator / Senior Administrator – Office Administration – Hong Kong
Company: Deloitte
Location: Hong Kong SAR
About The Business
We are a team of committed office administrative personnel striving to support China firm's operation in contributing to the overall achievement of its business objectives.
This Is Accomplished By
Working together with various functions and departments to ensure effective and efficient implementation of office policies and procedures
Providing a pleasant, functional and environmentally responsible working environment to our people to enable them to operate and serve our clients
Delivering a range of general administrative support services to facilitate operation efficiency and service excellence.
Work you'll do
- Act as the key coordination point for routine follow-up among office managers, supervisors, administrators, and functional stakeholders.
- Consolidate regular management reports, including but not limited to expense status, payment status, leave and attendance status, open action items, project updates and any operational issues.
- Prepare and maintain departmental trackers, dashboards, status reports and action logs for management review.
- Provide day-to-day office administration support across assigned functions or locations.
- Support payment processing, invoice checking, billing follow-up, purchase requisitions, and expense administration.
- Support booking of Firmflat, hampers, coaches, etc.
- Coordinate vendor appointments, service requests, quotations, and routine contract administration.
- Support event logistics, internal meeting arrangements, room booking, seating requests, and office setup.
- Handle onboarding/offboarding administration, access card requests, staff movement updates, contact lists, and office records.
- Support document control, filing, scanning, records update, and administrative reporting.
- Assist in monitoring office supplies, pantry items, stationery, and general service needs.
- Coordinate courier, mailing, document dispatch, and related office support duties.
- Follow up on outstanding requests and ensure timely completion of assigned tasks.
- Prepare routine reports, trackers, and summaries as assigned.
- Support projects and ad hoc administrative duties as assigned.
During your tenure with us, you will demonstrate and develop your leadership and professional capabilities in the following areas: Inspiring, Creating purpose, Driving agility, Building diverse capability, Influencing, Collaborating, Delivering value, Building the business, Analytical acumen, Effective communication, Engagement management/delivery excellence, Managing change, Managing quality & risk, Strategic thinking and problem solving, and Tech savviness.
We are looking for someone with
- Bachelor Degree in Business Administration, Facilities Management, Property Management, Hospitality, or related discipline.
- Minimum 3 – 5 years of relevant administrative or office operations experience.
- Experience in payment processing, vendor coordination, and office support preferred.
- Good communication, coordination, and follow-up skills.
- Organized, responsible, and detail-minded.
- Able to multitask and work under deadlines.
- Good command of English and Chinese, including Cantonese; Putonghua preferred.
- Proficient in Microsoft Office applications.
Shape your future through impact that matters
For more than 100 years of history, Deloitte witnessed also had the honor to be part of the economic boom in China by providing industry-leading audit & assurance, consulting, risk advisory, financial advisory, tax & business advisory services to nearly 90% of the Fortune Global 500 Chinese companies and thousands of private companies. Deloitte China today carries on our centenary professionalism and strives to become the undisputed leader in professional services in China with strong responsibility and capabilities in digitalization and multidisciplinary services.
Deloitte has been named China's Top Employer since 2006, Universum's Most Attractive Employer in China since 2008, and the Best Workplaces in Greater China since 2019.
All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance during the application process for accessibility reasons this is available upon request. The preferred candidate will be subject to background screening by Deloitte China or by their external third-party provider.
Accessibility assistance
If you need assistance or an accommodation during the recruitment process for accessibility reasons, there will be an opportunity for you to let us know what you need once you begin your application.
Ready to take on new challenges? Apply now!
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