Overview
Administrator to the Guardian of Safe and Flexible Working Jobs in Cwmbrân, Wales, United Kingdom at Aneurin Bevan University Health Board
Title: Administrator to the Guardian of Safe and Flexible Working
Company: Aneurin Bevan University Health Board
Location: Cwmbrân, Wales, United Kingdom
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit – Aneurin Bevan University Health Board
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
Job Overview
This is a new role that will provide vital administrative support to the Guardian of Safe and Flexible Working.
You will be the first point of contact for exception reporting, ensuring concerns are logged, monitored and escalated appropriately. The post involves daily interaction with Resident Doctors, Educational Supervisors, rota teams and managers, requiring professionalism, accuracy and strong communication skills. You will analyse data, identify trends, and support the production of weekly and quarterly reports.
This is an excellent opportunity for someone with strong administrative experience who is confident working with data, systems and confidential information, and who wants to contribute to improving working conditions and patient safety.
Welsh and/or English speakers are equally welcome to apply
Main duties of the job
You will monitor the exception reporting system daily, escalating immediate safety concerns to the Guardian and ensuring deadlines for reviews are met. The role includes managing correspondence, responding to queries, and providing first‑line advice to Resident Doctors on the reporting process. You will liaise with supervisors and service teams to ensure payment claims arising from exception reports are processed on time.
The post also involves maintaining accurate databases, producing reports, and ensuring all data is stored and managed in line with Health Board policies. You will help identify areas of concern, support action planning, and maintain financial records linked to Guardian penalties.
Working for our organisation
Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.
Our work is guided by the Gwent Strategy 2025–2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.
We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.
We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.
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Essential criteria
- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Meets all desirable criteria as per attached job description/person specification
Skills & Attributes
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Experience
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Qualifications & Knowledge
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- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Meets all desirable criteria as per attached job description/person specification
