Overview
Adminstrative Assistant – Jobs in Phoenix, AZ at Mayo Clinic
Are you hard-working and detail-oriented? Do you love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk!
An Administrative Assistant is needed for a top-ranking real estate agent in the SC area. With the help of this individual, the agent hopes to focus more on selling real estate and much less on back-end daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond to help the business grow.
The ideal candidate will possess a background in real estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office environment. This person will have a strong sense of urgency and must enjoy to-do lists. The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.
Compensation:
Salary Range: $40,000 – $50,000
Paid Time Off (PTO)
Stipend Benefits Available
Bonuses – Considered after a 60-day period
Growth potent
Compensation:
$40,000 – $50,000
Responsibilities:
This person’s primary responsibilities include, but are not limited to:
Providing administrative support to the agent and team to ensure efficient office operations.
Managing email inboxes and responding to routine inquiries on behalf of the team.
Organizing and maintaining physical and digital filing systems, including transaction files, contracts, and client records.
Assisting with the preparation of real estate documents such as listing agreements, purchase agreements, and disclosures.
Coordinating property showings, inspections, and open houses, including scheduling and confirming appointments.
Assisting with MLS input, property flyers, signage coordination, and lockbox tracking.
Updating client databases and CRM systems with accurate and timely information.
Supporting marketing efforts, including drafting and scheduling basic social media posts and managing email campaigns.
Ordering office supplies and ensuring the workspace is well-organized and stocked.
Assisting with follow-up communication to clients, vendors, and cooperating agents.
Performing data entry, document scanning, and other clerical duties as needed.
Preparing checklists for listings, escrows, and closings to ensure nothing is missed.
Supporting team events, client appreciation efforts, and community outreach initiatives.
Qualifications:
Highly organized with strong attention to detail.
Dependable and consistent in managing recurring tasks and responsibilities.
Comfortable with technology, including Microsoft Office, Google Workspace, and basic CRM tools.
Quick to learn new software and platforms (experience with real estate systems like MLS, Dotloop, or Command is a plus).
Able to manage time effectively and prioritize tasks in a fast-paced environment.
Excellent written and verbal communication skills.
Friendly and professional customer service mindset.
Team-oriented but capable of working independently with minimal supervision.
Ability to follow processes and checklists consistently.
Comfortable with data entry, file management, and document accuracy.
Social media familiarity is a plus (especially Facebook and Instagram for business).
Open to feedback and eager to grow in the role.
Positive, proactive, and “how can I help?” attitude.
Previous real estate or administrative office experience is preferred, but not required.
Willingness to adapt as the business grows and take on new challenges over time.
About Company
With over 20 years of real estate experience and a background in Construction Management, Anna Ryan brings a wealth of knowledge and heart to every transaction. A licensed Broker in both Texas and South Carolina, Anna is passionate about helping clients build wealth through smart real estate decisions. Her leadership background with Keller Williams and her love for training, tech, and client care make her a standout in the industry.
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Title: Adminstrative Assistant –
Company: Mayo Clinic
Location: Phoenix, AZ
