Overview
Adminstrator – Office Coordinator Jobs in Lakeway, TX at Emmaus Catholic Church
RK&K is seeking a reliable, detail-oriented, and highly motivated Administrative Assistant to support our team in Keyser, West Virginia. This role is ideal for someone who thrives in a dynamic environment and takes pride in keeping operations running smoothly. You’ll play a key role in supporting our projects and teams with essential administrative and billing functions.
This is a full-time, onsite role that requires desk coverage for 8 hours each day. The workday may begin anytime between 7:00 AM and 8:00 AM, depending on your preferred start time.
Essential Function
As an Administrative Assistant, you will be responsible for a wide range of tasks that ensure the efficiency of daily operations, including:
Coordinating and placing orders with vendors for office supplies, project materials, meeting catering, and more
Preparing and managing expense reports
Handling phone calls, incoming/outgoing mail, shipping, and printing
Scheduling meetings and assisting with meeting preparation
Managing office facility communications and submitting work orders
Supporting new employee onboarding processes
Liaising with IT for printer/copier support and general tech needs
Registering team members for conferences and training
Arranging travel and accommodations
Greeting and assisting office visitors
Entering data to support contract and proposal management
Developing and updating project status reports using provided data
Tracking invoices and supporting billing processes
Review and approve sub-consultant invoices
Create and maintain all project-related billings to clients
Required Skills and Experience
Minimum of two years of professional administrative or office experience
Associate or Bachelor’s degree in accounting or related field
Proficiency in Microsoft Word and Excel; familiarity with other Microsoft Office products
Familiarity with Deltek
Strong judgment and discretion when handling sensitive or confidential information
Excellent written and verbal communication skills
Professional and courteous interpersonal skills
Ability to manage multiple tasks in a fast-paced, deadline-driven environment
Exceptional organizational skills and attention to detail
Basic knowledge of accounting and invoicing processes
Strong ability to support multiple billing projects and deadlines
Ability to learn and use new technology/systems quickly
Knowledge of government contract types (i.e. cost-plus fixed fee (CPFF), time and material (T&M), lump sum)
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
What We Offer
RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:
Paid time off
Tuition reimbursement
Health, dental, vision, life, and disability insurances
Paid parental leave
Wellness programs and employee resource groups
Career Development
Matching 401(k) plan
Paid Holidays
Much, much more!
Why RK&K?
As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.
Design your career at RK&K, Apply Today!
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Title: Adminstrator – Office Coordinator
Company: Emmaus Catholic Church
Location: Lakeway, TX
