Overview
Advisor Support Specialist/Office Administrator Jobs in Bigfork, MT at Engel & Völkers Western Frontier
Job Description: Perform administrative activities that support the business operations of Madsen Steel. The job duties involve supporting the accounting manager with invoices, Accounts Payable and other duties. Supporting the sales team with sales order entry and sales administration. Supporting the production team with job entry. Assisting customers with any questions.
Schedule: Monday-Friday, shift rotates with other office personnel. Two-three days a week 7am-4pm, other 2-3 days a week 8am-5pm. This allows for coverage of office hours, schedule is designed to have two at the branch for closing each day.
Responsibilities
Create proposals and perform data entry when sales orders are completed or changed
Entering and processing all purchase orders for the company
Utilize JobBoss program to enter sales orders, job entries and track jobs from start to finish
Maintain and update customer relationship management database
Compile, copy, sort, and file records of office activities and business transactions
Operate office machines, answer telephones, direct calls, and take messages
Greeting and assisting visitors as they arrive at Madsen Steel
Assist with other duties as required
Maintain customer portals to ensure all Purchase Orders are received, acknowledged, and entered.
Qualifications
An Associate’s or Bachelor’s degree or equivalent experience
Solid MS office skills
Personable & professional
Good communication skills
High degree of accuracy
Detail oriented
Flexible and resourceful
Ability to prioritize and manage multiple tasks
Willingness to support other team members and departments
Strong desire to learn and constantly improve
Self-motivated
Time Management
Title: Advisor Support Specialist/Office Administrator
Company: Engel & Völkers Western Frontier
Location: Bigfork, MT
