Overview
Agency Fleet / Facilities Coordinator and Administrative Support (ADMINISTRATIVE SPECIALIST III) Jobs in Somerset, Montgomery, MD at State of Maryland
Accrediting Commission for Schools, WASC
ADMINISTRATIVE ASSISTANT
Summary:
We are seeking a friendly, highly organized, and customer-service oriented Administrative Assistant to be the welcoming face and voice of our organization. You will provide essential support to our team and members, ensuring the smooth daily operation of our office. This involves managing the reception area, handling a high volume of communications, and performing a variety of administrative tasks. The ideal candidate possesses excellent communication and interpersonal skills, a strong work ethic, and a proactive approach to problem-solving.
Key Responsibilities
Reception Duties:
Warmly welcome and assist all visitors, including appointments, walk-ins, and deliveries. Answer general inquiries and direct visitors to the appropriate staff member or department.
Manage incoming calls, screening and directing them to the appropriate staff members, and answering general accreditation questions with accurate information.
Manage main WASC email account.
Handle voicemails and emails promptly and professionally, composing and sending correspondence independently.
Safeguard confidential school member information with discretion when answering phones and replying to general inquiries.
Manage deliveries and ensure proper handling of packages.
Administrative support:
Provide support and assist staff and members with various administrative tasks as needed depending on department needs (Schools/Members Desks, Accounting, Training).
Prepare documents, presentations, and reports.
Maintain accurate and up-to-date records.
Data entry and database management:
Update and maintain member and school contact information.
Manage, organize, and edit database as needed.
Input data accurately and efficiently.
Office support:
Assist with packing and sending certificates
Generate and send reports and correspondence to members and schools.
Manage and track Principal/Superintendent updates.
Update and maintain portal information for schools and members.
Additional duties:
Learn and adhere to WASC policies, rules, and objectives.
Collaborate effectively with team members and work independently.
Maintain confidentiality and discretion in all work.
Adapt to changing priorities and meet deadlines.
Qualifications:
BA – Required
Minimum of 3 years of office/administrative experience, preferably in an education setting.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with Adobe Acrobat and Google Docs/Sheets/Forms a plus.
Working knowledge of Salesforce or willingness to learn AIMS database.
Excellent communication, interpersonal, and organizational skills.
Ability to multi-task effectively and work under pressure.
Friendly, professional, and positive demeanor.
Benefits:
The base salary range for this full-time position is $60,000-$65,000, plus benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all locations. Within the range, individual pay is de-termined by factors including job-related skills, experience, relevant education or training, and location.
Hybrid Schedule, two days WFH (work from home) – subject to change
Medical, dental, vision for all our employees!
An excellent 403B retirement plan, WASC 12% contribution
Working for a company that appreciates its employees; every member of the team is a part of a collaborative family.
Job Type: Full-time
Pay: $60,000.00 – $65,000.00 per year
Benefits:
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Burlingame, CA 94010 (Required)
Work Location: In person
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Title: Agency Fleet / Facilities Coordinator and Administrative Support (ADMINISTRATIVE SPECIALIST III)
Company: State of Maryland
Location: Somerset, Montgomery, MD
