Overview
Agent Onboarding and Executive Assistant Jobs in West Palm Beach, FL at Sutter & Nugent LLC
-Support leadership team with all Ford systems including but not limited to e-mail (including monitoring for priority e-mails), prompt handling of signature requests, voicemail, HR Online, and cell phone services, etc.
– Responsible for general office management and organization including maintaining electronic filing system and record retention, e-mail correspondence and daily schedule and meeting preparation – Schedule meetings, often involving global personnel and locations, using Microsoft Teams technologies – Resolve meeting requests and conflicts in a timely and efficient manner – Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, PowerPoint presentations etc. – Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports (TER) submissions and reconciliations
– Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals – Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels – Maintain the highest level of confidentiality and manage sensitive information with extreme care
– Maintain and follow-up on assignments and requested information as required – Facilities Coordination including working with Client Land, Submit MAC (move Requests) and manage space utilization for onboarding employees. Also, order supplies, manage loaner equipment and overall coordination of office operations
Skills Required:- Good administrative skills with prior experience – Good communication skills – Good coordination and office management skills Microsoft Office suiteSkills Preferred:N/A
Experience Required:5+ years of prior experience providing administrative supportExperience Preferred:Managing multiple senior executives at the same time along with providing office management
Education Required:Associates Degree
Job Types: Full-time, Contract
Pay: $22.00 – $27.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Day shift
Monday to Friday
Application Question(s):
What is the best time to contact?
Work Location: In person
Title: Agent Onboarding and Executive Assistant
Company: Sutter & Nugent LLC
Location: West Palm Beach, FL
