Overview
Ambulatory Clinic Administrative Coordinator Jobs in Charlottesville, VA at UVA Health
Admin
responsibilities include providing administrative support to ensure efficient operation of the office. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Essential Functions:
Exhibits polite and professional communication via phone, e-mail, and mail.
Supports the team by performing tasks related to organization and strong communication.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Submit and reconcile expense reports
Provide information by answering questions and requests
Generate reports
Enter, retrieve, and use data from various customer work tickets (export and import from multiple systems).
Prepare trend reports, progress summaries, etc for customers (Excel and PowerPoint).
Handle multiple projects
Prepare and monitor invoices
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements
Book conference calls, rooms, taxis, couriers, hotels etc.
Handle sensitive information in a confidential manner
Develop and update administrative systems to make them more efficient
Any other related duty as directed by the Branch Manager.
Qualifications:
Proven admin or assistant experience
Software Skills: Strong command of Microsoft Excel (more advanced than just formulas), Word, and PowerPoint, Google Suite (Docs, Sheets, Slides). Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 3-5 years of experience
High school diploma or equivalent
Must be bilingual
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We’re a reliable, responsive commercial cleaning company.
Merchants Building Maintenance is a full-service, family-owned and operated commercial cleaning company that has grown to become one of the largest providers in the Southwestern US.
Our Mission
To excel in all that we do for our customers, employees, suppliers, and the communities we serve by continuously improving the quality and value of our services.
Family Atmosphere
Every one of our 6,000+ team members is important to us. We’re proud to treat everyone on our staff like family
Woman-Owned
We are a certified woman-owned business by the Women’s Business Enterprise National Council (WBENC) and a certified Women’s Business Enterprise by the Supplier Clearinghouse.
Title: Ambulatory Clinic Administrative Coordinator
Company: UVA Health
Location: Charlottesville, VA
