Overview
Analyst, Administration Management Jobs in Federal Territory of Kuala Lumpur, Malaysia at AIA Digital+
Title: Analyst, Administration Management
Company: AIA Digital+
Location: Federal Territory of Kuala Lumpur, Malaysia
Front Desk Management
- Act as the first point of contact, delivering a professional and positive workplace experience to visitors and employees.
- Own and manage day-to-day front desk operations, including handling enquiries and directing requests appropriately.
- Maintain a well-organized, presentable, and professional front desk environment at all times.
- Manage visitor coordination processes, including registration and basic access handling.
- Ensure smooth daily front desk operations with minimal supervision.
Administrative Support
- Own and execute purchase-to-pay processes for the Administration team, including end-to-end tracking of purchase requisitions, purchase orders, invoice processing, and payment documentation.
- Ensure compliance with company procurement policies and maintain accurate records for audit and reporting purposes.
- Liaise with vendors and internal stakeholders to resolve purchase-related issues and support timely processing.
- Provide administrative support including documentation, record management, and data tracking.
- Coordinate travel management processes, including handling requests, documentation, and follow-ups.
- Manage office supplies and inventory, including monitoring stock levels and coordinating replenishment.
- Support meeting room coordination and office scheduling activities.
- Assist in ensuring smooth day-to-day office operations and internal coordination.
Office Coordination & Workplace Support
- Coordinate deliveries, logistics, and internal office request.
- Support workplace-related activities to ensure a smooth and efficient office environment.
- Assist in organizing internal activities or small-scale events when require.
- Act as a coordination point for basic operational matters across team.
Ad Hoc Duties
- Perform administrative and coordination tasks as assigned by the supervisor.
- Support continuous improvement of administrative processes when require.
Requirements
- Bachelor’s Degree in Business Administration or related field.
- Fresh graduate or up to 1 year of relevant experience.
- Good command of English with clear written and verbal communication.
- Comfortable working in a front-facing, first point of contact role.
- Proficient in Microsoft Office application.
- Presentable, professional, and service-oriented.
- Strong organizational skills and attention to detail.
- Proactive, responsible, and able to work independently.
Additional Information
- This role requires full-time on-site presence.
- The role is primarily based at the front desk as part of daily operations.
- Suitable for fresh graduates seeking to build a career in office administration and operations.
