Overview
Assistant Jobs in Westfield, IN at Day Inc – Westfield, IN
Job description
Administrative Support Specialist
The Administrative Support Specialist responsibilities will include but are not limited to: Read and become familiar with ITFDC marketing messages, policies and procedures, and provider handbook. A high school diploma is required; however, a college degree is preferred for this position. The person filling this position is also required to be in the office, Monday – Friday. Job duties include:
Process and complete all stages of enrollments – collecting initial enrollment paperwork and being responsible for collecting all paperwork to complete an enrollment, coordinating signatures of parents and providers on all necessary paperwork.
Know how to use DocuSign for processing enrollment paperwork.
Follow up with parents starting care to make sure all enrollment documents are completed.
Handle parent calls regarding any enrollment issues or questions.
Process all changes and terminations as necessary.
Follow up on physical/immunization record renewals with parents.
Coordinate with bookkeeper issues regarding payments; enrollment issues.
Put in all requests for building/elevators to remain open for all meetings held before or after normal building hours.
Give top priority to tasks requested of Executive Director.
Attend all staff meetings and take staff meeting minutes.
Shredding of documents.
Scanning of documents.
Filing paperwork.
Cover the front desk as needed.
Provide back-up for answering phones to assist parents and providers as needed.
Complete and sign time sheets in timesheets.com by the first working day of each month.
Complete monthly time in and time out sheets to be submitted with your time sheet.
Turn in Mileage logs by the first working day of each month.
Turn in cell phone reimbursement by the first working day of each month.
Assist office with other requests as needed.
Assist Workforce Development program with making family member telephone interviews for new providers and any follow ups related to new provider applicants.
Assist with training reminder calls as needed.
Open copy room, check voicemail, check mail, check for faxes if first in the office.
Process Child Care Plus (CCP) forms.
Handle all calls from parents or providers regarding CCP.
Assist front desk admin. with scheduling, as needed, for MAT/CPR trainings with instructors. After classes, print/mail MAT and CPR/First Aid Certificates and file/document in the database.
Assist new providers with filling out demographic forms, applications, making copies of ID’s etc. for Provider Orientations (Workforce Development).
Assist providers with scheduling finger printing as needed.
Assist front desk with mailings (monthly statements, W-2’s.
Assist as needed with providing provider referrals to parents looking for care.
Update provider telephone list.
Infant Toddler Family Day Care offers a competitive salary and an excellent benefits package: 13 days of annual paid leave; 18 paid holidays per year; health insurance available; short term disability and generous retirement plan.
Infant Toddler Family Day Care is an Equal Opportunity Employer.
Job Type: part time
Salary: $17.00
Expected hours: 25 hours per week
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Work Location: In person
Job Type: Part-time
Pay: $17.00 – $18.00 per hour
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Assistant
Company: Day Inc – Westfield, IN
Location: Westfield, IN
