Overview
Assistant Account Manager – Administrative Jobs in Washington – District of Columbia – USA at Allied Universal®
Overview
Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a
sense of purpose
. While working in a
dynamic
,
diverse and inclusive
workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve.
We offer
medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!
Job Description
This position is responsible for providing administrative support to Operations Managers, District Managers, and/or Account Managers by handling scheduling, billing/invoice preparation, tracking contractual compliance requirements, preparing reports, and preparing presentations for clients.
RESPONSIBILITIES:
• Uses Win Team for scheduling, billing, and producing reports, such as Scheduling Activity, Invoice Aging by Tiers, Training Summary, and Training Detail reports, that require interpretation and action for effective business management.
• Meets all contractually required hours for each site assigned to Managers. Schedules employees to work at the sites where openings exist.
• Performs site audits using Operational Audit Standards as a guide.
• Tracks and communicates contractual requirements to the management team.
• Produces weekly and bi-weekly billing packages.
• Regularly adjusts the schedule to complete off hours inspections at various client sites (approx. 1-2 days per week).
• Assist with Security Officer training as needed.
• Print/store SARs, invoices, HBC reports, etc.
• Responsible for document retention and archiving processes.
• Updates SITE List weekly.
• Supports orientation and training of new management or support personnel on compliance and billing processes.
• Submits uniform orders to the uniform department (as appropriate) for managers and conducts seasonal uniform changeover.
• Identifies equipment utilized at the account, including vehicles, and maintains appropriate shift inventories and maintenance checklists and follow-ups.
• Assists in the development of and helps to maintain safety programs outlining site specific hazards for security officers, including vehicle safety, driving safety, and slip and fall hazards.
• Takes part in off-site visits and provides documentation required by Manager.
• Interacts effectively with all levels of the organization to identify, analyze, solve problems, and create opportunities for
continuous improvement
.
• Maintains confidentiality of all information and data.
• Performs other related duties and responsibilities as assigned.
QUALIFICATIONS:
• High School Diploma (or equivalent GED) is required with previous administrative experience.
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
• Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
• Must be highly proficient and fully functional in all Mic…
Title: Assistant Account Manager – Administrative
Company: Allied Universal®
Location: Washington – District of Columbia – USA
Category: Administrative/Clerical
