Overview
Assistant (Administration) – Human Capital, RTSO Johor Bahru Jobs in Johor Bahru, Johore, Malaysia at PRASARANA MALAYSIA BERHAD
Title: Assistant (Administration) – Human Capital, RTSO Johor Bahru
Company: PRASARANA MALAYSIA BERHAD
Location: Johor Bahru, Johore, Malaysia
Job Purpose
Responsible for assisting in monitoring overall administrative matters for Human Capital, RTS Operations Pte. Ltd.. Arrange and carry out matters regarding office support service and general office purchase. Assist others in handling administrative work as and when required.
Key Accountabilities
Administrative Support
- Provide general administrative support to the department and management team.
- Prepare, draft, and manage correspondence, reports, memos, and presentations.
- Manage incoming and outgoing calls and documents, including tracking and distribution as well as maintain proper filing systems (physical and digital) for easy retrieval.
Office Management & Coordination
- Coordinate office maintenance, cleanliness, and upkeep of facilities.
- Liaise with vendors, contractors, and service providers (e.g., cleaning, security, maintenance).
- Monitor office supplies and ensure timely replenishment.
- Assist in managing office assets and inventory.
Meeting & Event Coordination
- Arrange meeting room’s request and manage the calendar.
- Check meeting room, hall, café and other equipment/facilities.
Procurement & Finance Support
- Assist in processing purchase requisitions, purchase orders, and invoices.
- Track administrative expenses and maintain proper records.
Compliance & Documentation
- Ensure adherence to company policies and administrative procedures.
- Maintain records of contracts, agreements, and service-level documents.
- Support audits by providing required documentation.
Communication & Liaison
- Act as a point of contact between Corporate Administration and other departments.
- Handle internal inquiries and provide administrative assistance where needed.
- Support communication with external stakeholders when required
- Responsible for managing the reception area, providing excellent customer service to visitors, and maintaining an organized front office area.
Qualifications, Skills & Knowledge
- Minimum Diploma in Office Management, Business Management, Customer Service Management or an equivalent.
- Minimum one (1) year of working experience in similar role.
- Knowledge in Microsoft office software i.e. Microsoft Outlook, Microsoft Excel, Microsoft Words.
