Overview
Assistant, Administrative-I Jobs in Springfield, IL at Simon Property Group
Description
Answers, screens, and directs telephone calls, creating a positive impression with callers and arranging conference calls.
Prepares outgoing mail and correspondence, including email and faxes.
Transcribes dictation from notes, machine, or voice recordings on to PC software.
Prepares routine correspondence, reports, and presentations.
Conducts research and compiles statistical reports.
Makes copies of correspondence or other printed materials.
Organizes and maintains file system, and files correspondence and records of a confidential nature.
Organizes and expedites the flow of work through the manager’s office.
Schedules appointments and makes arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
Arranges and coordinates travel schedules and reservations.
Greets visitors and directs them to the appropriate area or person.
Processes invoices and requisitions.
Monitors and reconciles controllable expenses, and assists in the preparation of annual budgets.
Orders and maintains supplies and arranges for equipment maintenance.
This position is salaried nonexempt status, which means you are eligible for overtime pay.
Qualifications
High School diploma or GED required.
5 years of secretarial experience required.
Able and willing to work on-site, in-person at the Valero Texas City Refinery, required.
Experience providing administrative support for corporate executives in the refining/petroleum industry preferred.
All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https://www.tsa.gov/for-industry/twic.
Position level and salary will be commensurate with qualifications and experience.
Valero’s employees are the heart of its success, and there is a reason why the company is an employer of choice in the fuels manufacturing and marketing industry. It’s not just the excellent benefits package, or the opportunities for personal growth, it’s also the caring and committed culture of the organization that makes everyone feel like they’re truly part of a team. For more information, visit Valero.com.
Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.
Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
LI-LP1
Job: Administrative/Clerical
Primary Location:US-TX-Texas City
Job Posting Mar 17, 2025, 8:49:19 AM
Unposting Date Mar 23, 2025, 11:59:00 PM
Title: Assistant, Administrative-I
Company: Simon Property Group
Location: Springfield, IL
