Overview
Assistant Administrative Manager Jobs in Tampa, FL at Tampa Bay Surgical Group
Erickson Immigration Group (EIG), is a full-service, premium business immigration law firm located in Arlington, VA. We pride ourselves on delivering a “Perfect Plus” customer experience through trust, honesty, transparency, and availability to our clients. We are looking for an experienced Office Coordinator to support a very busy, fast-paced environment. This is an on-site position in our Arlington office.
Responsibilities (include but are not limited to):
Manage and perform critical tasks, including scheduling meetings, travel logistics, emails, note-taking, presentation preparation, research analysis, community outreach programs, data entry, reports, marketing, and other matter management.
Ensure that the entire firm is operating at its optimum by providing high-level administrative support in coordinating and maintaining time-sensitive and strategic tasks assigned by our leadership staff.
Answer phone and direct calls to appropriate staff
Order and facilitate meals for client and staff meetings
Create shipping labels and receive packages from FedEx and/or UPS vendors
Liaise with outside vendors regarding any special projects or assignments
Serve as the point of contact for building management
Monitor office inventory and kitchen supplies; order and stock supplies as needed
Greet and assist visitors when they arrive at the office
Update all office documents including seating charts and org charts
Other administrative duties as assigned
Ideal Candidates:
Previous experience in a busy law firm or other professional environment preferred
Ability to work efficiently and independently; manage high volumes of tasks and projects; react with appropriate urgency to situations and events that require a quick response or turnaround.
Professional demeanor with ability to handle sensitive information with discretion and being mindful of confidentiality and security protocols.
Must be a self-motivated team player committed to going above and beyond in the workplace.
Strong organizational and time management skills
Excellent written and oral communication skills
Excellent customer service skills
Excellent knowledge of MS Office Suite
Benefits:
Casual work attire
Paid time off, mental health days, parental leave, holidays, bereavement leave, and jury duty leave
Affordable medical/Rx, dental, and vision plans
Monthly parking and commuting subsidy
Firm-provided short-term and long-term disability and group life/AD&D insurance
Health Savings Account (HSA) and Flexible Spending Account (FSA) options
401(k) retirement savings plan with employer match
Employee referral program
Employee Assistance Program (EAP)
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Title: Assistant Administrative Manager
Company: Tampa Bay Surgical Group
Location: Tampa, FL
