Assistant Administrative Officer

Overview

Assistant Administrative Officer Jobs in Dammam, Eastern, Saudi Arabia at FHM | فهم

Title: Assistant Administrative Officer

Company: FHM | فهم

Location: Dammam, Eastern, Saudi Arabia

JOB SUMMARY:

We are looking for a highly organized and efficient Assistant Administrative Officer to join our team. The Assistant Administrative Officer will be responsible for providing administrative support, managing training operations, and assisting with day-to-day activities to ensure smooth functioning of the office environment.

KEY RESPONSIBILITIES

· Provide comprehensive administrative support to the Business Development team, including organizing meetings, managing courses, preparing documents, and coordinating business activities.

· Organize and maintain business development records, reports, and contracts.

· Support the team in organizing training proposals, training contents, training records and other materials for business development initiatives.

· Mange the training venues and meeting rooms booking in different locations.

· Raising purchase orders in line with system processes.

· Coordinate communication between the Business Development department and other teams or external partners.

· Provide admin support for the instructors and the trainees in the training sites.

· Communicate, follow up with the trainees and respond to their inquiries.

· Provide admin support in printing training materials, brochures, booklets, certificates and all the training courses’ needs.

· Assist in organizing and managing events, courses, workshops, and seminars related to business growth and development.

· Assist in raising and processing proforma invoices where applicable.

· Carry out any reasonable task given by Departmental Manager.

SKILLS AND QUALIFICATIONS:

· Bachelor’s degree in business administration, or a related field.

· Proven experience in an administrative or support role, preferably in training courses coordination or business development field.

· Strong organizational and time-management skills with the ability to prioritize tasks effectively.

· Excellent written and verbal communication skills (Arabic and English).

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

· Ability to work collaboratively in a team-oriented environment.

· Strong attention to detail and ability to handle multiple tasks simultaneously.

· Analytical mindset and ability to assist in tracking business development performance.

· Ability to travel and work on different training sites inside the kingdom.