Assistant Administrator

Overview

Assistant Administrator Jobs in Los Angeles, CA at Industrial Realty Group, LLC

Title: Assistant Administrator

Company: Industrial Realty Group, LLC

Location: Los Angeles, CA

Position:

Administrator Assistant

West Los Angeles, CA

Essential Functions:

 Manage, coordinate, and prepare communications and act as liaison with offices

nationwide.

 Direct contact with CFO and executive management team.

 Plan and coordinate meetings and events (logistics, prepare meeting

materials/documents).

 Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence,

and other documents.

 Maintain detailed real estate documents requiring high levels of accuracy.

 Download and save monthly AP reports from MRI (Accounting Software).

 Help put together deliverables to lenders and investors, including drafting

letters/documents and collecting and analyzing information.

 Performing and completing ad hoc requests/projects as needed

 The candidate needs to be highly motivated, very organized, and professional, with

strong interpersonal and IT skills.

 Help manage the front desk and answer calls.

 Process all incoming mails from USPS, FedEx, and UPS

 Schedule Messenger service

 Order office supplies and snacks and make sure the kitchen is clean and restored end of

each day.

 Assist with deposits and payables.

 Help enter time for attorneys.

 Scanning and renaming documents

Qualifications:

 Strong written and verbal communication and personable skills

 Bachelor’s degree or equivalent experience preferred.

 Proficient in Microsoft Office suite

 Experience in managing multiple priorities, administrative coordination, and logistics.

 Well-organized, detail-oriented, ability to multi-task with great follow-up skills

 A proactive problem-solver who can prioritize multiple projects at once