Overview
Assistant Administrator Jobs in Lake Hopatcong, NJ at Erie Neighborhood Realty
Position Overview: Realty Executives Property Squad is seeking a highly organized, detail-oriented, and motivated Administrative Assistant to support the Broker/Owner with the daily operations of our growing real estate brokerage. This role is ideal for someone who enjoys multitasking, staying organized, and working in a fast-paced environment while providing exceptional support to both agents and clients.The ideal candidate is proactive, dependable, tech-savvy, and able to manage multiple priorities while maintaining accuracy and professionalism.
Key Responsibilities:
Transaction Coordination:
- Review all active and under-contract transaction files to ensure they meet brokerage and legal compliance requirements.
- Verify all required documentation is completed according to brokerage checklists.
- Monitor transaction timelines and communicate with agents, attorneys, lenders, title companies, inspectors, and clients to keep transactions moving smoothly.
- Follow up on missing paperwork and ensure files remain current through closing.
MLS and Listing Management
- Assist with entering and updating listings in the MLS.
- Upload listing photos, documents, and property information.
- Maintain listing accuracy across brokerage platforms (MLS, Website, Social Media)
Marketing Support
- Assist with creating and scheduling social media content.
- Prepare email marketing campaigns and client newsletters.
- Create listing brochures, flyers, postcards, open house materials, and other marketing pieces.
- Help coordinate client appreciation gifts and pop-by marketing campaigns.
CRM and Office Administration
- Maintain and update the brokerage CRM with accurate client and transaction information.
- Answer phones and greet clients and visitors in a professional manner when needed.
- Track office inventory and order supplies as necessary.
- Maintain a clean, organized, and welcoming office environment.
Event and Agent Support
- Assist in planning and coordinating office meetings, community events, and client appreciation events.
- Contact vendors and coordinate event logistics.
- Prepare marketing materials and assist with event setup and breakdown.
- Support the onboarding process for new agents by preparing paperwork, setting up systems, and assisting with orientation.
General Administrative Support
- Perform occasional local errands as needed.
- Provide administrative support to the Broker/Owner on special projects.
- Assist with other office duties as assigned.
Qualifications:
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High attention to detail and accuracy.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Proficient with Google Workspace, Canva, and Excel.
- Comfortable learning MLS systems, CRMs, and real estate software.
- Professional, dependable, and positive attitude.
- Valid driver’s license and reliable transportation for occasional errands.
Preferred Skills:
- Valid New Jersey Real Estate License (not required)
- Previous administrative experience (real estate experience preferred but not required).
- Knowledge of New Jersey real estate transactions.
- Experience with MLS systems and transaction management software.
- Familiarity with social media marketing (Facebook, Instagram, Canva, and email marketing platforms).
- Customer service experience.
- Bilingual in English and Spanish (not required)
What we’re looking for: We’re looking for someone who takes initiative, enjoys staying organized, and genuinely enjoys helping others succeed. This position plays an important role in supporting our agents, maintaining compliance, and helping deliver an exceptional client experience. If you thrive in a collaborative environment and enjoy being the person who keeps everything running smoothly, we’d love to meet you.
Pay: $18.00 – $20.00 per hour
Work Location: In person
Title: Assistant Administrator
Company: Erie Neighborhood Realty
Location: Lake Hopatcong, NJ
Category:
