Overview
Assistant Business Office Manager Jobs in Memphis, TN at Spring Gate Rehabilitation and Healthcare Center
Role Profile
The Administrative Assistant is the first point of contact for visitors to the Raynham facility and exceptional professional conduct is a must. Internally, the Administrative Assistant wears many hats, with varied responsibilities that ensure administrative processes run smoothly. Duties require a high degree of accuracy, accountability, and confidentiality. The position is ideally full time, but we will consider part time hours with 5 days in office.
The key responsibilities of the Administrative Assistant are to:
Answer phones, respond to emails, and direct inquiries to the appropriate person or department.
Manage schedules, appointments, and meetings for supervisors or managers, ensuring smooth daily operations.
Perform various administrative tasks such as data entry, expense reporting, and ordering office supplies and snacks.
Coordinate travel arrangements for supervisors or managers, handling bookings for airfare, hotels, and transportation.
Act as a point of contact for employees, clients, vendors, and other external parties to maintain positive relationships.
Receive and distribute mail to the appropriate parties within the facility.
Prepare communications such as memos, emails, invoices, reports and other correspondence.
Assist with the coordination and execution of events and projects, providing support to various team members and departments.
Ensure the office remains clean, organized, and presentable for both employees and visitors.
Continuously improve administrative processes and procedures to enhance efficiency and productivity within the office.
The ideal Administrative Assistant will be / have:
High school diploma or equivalent.
3+ years Administrative Assistant experience working directly with the CEO or with C-suite level Executives in a commercial fast paced environment.
Intermediate level skills in Microsoft Office Suite including sophisticated Outlook calendar abilities.
Flexible, positive, and proactive attitude to change with a strong and resilient but professional approach.
Excellent communication skills with the ability to comfortably interact with external customers / suppliers as well as internal employees.
Total discretion in handling confidential information.
The expected base pay range for this position is $19-22/hour.
Corin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Show more
Title: Assistant Business Office Manager
Company: Spring Gate Rehabilitation and Healthcare Center
Location: Memphis, TN
