Overview
Assistant I (Hourly) Jobs in Austin, TX at Austin Community College
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is critical in ensuring the smooth operation of the executive office and requires a professional who can manage a variety of tasks efficiently. The ideal candidate will have a strong background in administrative support, exceptional communication skills, and the ability to handle sensitive information with discretion.
Responsibilities
Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
Perform data entry tasks with accuracy and attention to detail.
Assist in clerical duties such as filing, transcribing documents, and maintaining organized records.
Manage front desk operations, including answering phone systems and greeting visitors professionally.
Coordinate event planning for meetings, conferences, and corporate events to ensure all logistics are handled seamlessly.
Utilize QuickBooks for basic financial tracking and reporting as needed.
Prepare reports and presentations for executive meetings, ensuring all materials are ready in advance.
Maintain confidentiality regarding sensitive company information and communications.
Skills
Proficient in data entry with a keen eye for detail.
Experience as a personal assistant or in an administrative role is preferred.
Familiarity with QuickBooks or similar accounting software is a plus.
Strong clerical skills including filing, typing, and document management.
Excellent communication skills, both verbal and written.
Ability to manage front desk operations effectively.
Proficient in using phone systems and handling multiple calls efficiently.
Strong organizational skills with experience in event planning.
Ability to transcribe notes accurately and maintain clear records.
This position offers an exciting opportunity for a motivated individual looking to advance their career while supporting executive-level operations. If you thrive in fast-paced environments and possess the necessary skills, we encourage you to apply for this vital role within our organization.
Job Type: Full-time
Pay: $50,000.00 – $70,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Assistant I (Hourly)
Company: Austin Community College
Location: Austin, TX
